Concierge/Administrative Assistant

We are in need of an Office Assistant that can also work with AV Equipment or reach out to the necessary people.

• Requirements: Experience: 2-3 years admin work, general customer service, AV support.
• Abilities and Tasks Required: Constant walking and reaching, Google spreadsheet experience, MS Outlook, comfortable with detailed, repetitive tasks. Ability to use online purchasing and scheduling software.

Conference/meeting room concierge: comprehensive conference room support:
Maintain inventory of whiteboard pens, erasers, cleaners, and order and restock as needed.
Reset furniture into default layouts. Locate missing furniture, label chairs.

Proactively test AV equipment to check it is in order; maintain inventory of, order and replace cables as necessary, report problems to management and follow up on correction.

AV troubleshooting, temporary workarounds.Monitor condition of entire room and report problems.
Constant walking, on-the-ground position.

General administration:

• Place orders for purchasing, submit work orders, prepare meeting materials: photocopying, collating, kitchen coffee and tea supplies for daily stocking.Check photocopier machines for paper and staples, replace as necessary, basic troubleshooting, escalate problems as necessary.
• Mail room sorting:
• Sort mail, tidy mailrooms, inform building occupants of deliveries via phone calls, email or in-person.
• Contact for on-site contractors:

On-site contact for AV contractors when on campus for conference room repairs. Contact building managers for larger lab deliveries via duty phone.

Job Type: Full-time

Pay: $22.00 - $27.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Palo Alto, CA: Relocate before starting work (Required)

Work Location: In person