Communications Project Manager (Project Management Specialist)

As one of the most comprehensive and acclaimed institutions for the study of music, the IU Jacobs School of Music (JSoM) plays a key role in educating performers, scholars, and music educators who influence music performance and education around the globe.
The more than 1,600 students who study at the Jacobs School of Music benefit from the intensity and focus of a conservatory combined with the broad academic offerings of a major university.
The essence of a great music school is its faculty, and the more than 180 full-time faculty members in residence at the IU Jacobs School of Music include performers, scholars, and teachers of international renown. In addition, many top musicians and scholars come to the school each year to give master classes and guest lectures or to serve as visiting artistic directors, conductors, and faculty.
The breadth and number of performance opportunities are unparalleled in college music study, with the school offering more than 1,100 performances a year, including up to seven fully staged operas. The school's facilities, including five buildings located in the heart of the IU Bloomington campus, comprise of outstanding recital halls, more than 170 practice rooms, choral and instrumental rehearsal rooms, and more than 100 offices and studios.The grandest facility is the Musical Arts Center, which features technical capabilities that are among the best in the nation.
Job Summary
This role serves as the primary Project Manager for the Office of Communication; we're looking for someone who loves the excitement of planning and brings a dedication to details into the mix. We need someone who can map out the best deadline and help keep the team to it, and then help analyze the results. Our PM needs to be experienced in digital and face-to-face organization. Please be kind, funny and willing to help shepherd project and people to the best conclusions.
Department-Specific Responsibilities

• Identifies, communicates, and helps resolve operational problems while minimizing delays.
• Manages online collaboration tools, and tracks task completion and delivery.
• Gathers and occasionally edits content for digital and print publication.
• Identifies, communicates, and helps resolve operational problems while minimizing delays.
• Manages small projects from start to finish or individual phases of a larger project through to completion within budgetary limits.

General Responsibilities

• Manages a small project, from start to finish, or one phase of a large project, ensuring on time completion within budget.
• Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
• Reports on progress and provides regular updates to upper management.
• Coordinates and communicates between various areas; conducts project meetings and prepares regular reports.
• Collaborates with other departments to ensure that project objectives are achieved within established time frames.
• May provide guidance and support to non-exempt staff.

Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required

• Bachelor's degree in relevant field

WORK EXPERIENCE
Preferred

• 2 to 5 years of relevant experience

SKILLS
Required

• Ability to drive multiple projects to successful completion
• Demonstrated Project Management skills
• Proficient written and verbal communication skills
• Excellent organizational skills
• Excellent collaboration and team building skills
• Demonstrated time management and priority setting skills

Preferred

• Strong listening and communication skills
• Digital savvy and experience with Salesforce
• Experience with collaboration tools like Teams, Asana, Slack
• Experience with digital productivity tools Google analytics
• Capacity to work independently and collaboratively

Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
IU Bloomington Campus
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .
Job Classification
Career Level: Core
FLSA: Exempt
Job Function: General Administration
Job Family: Project Management
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Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
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