Commercial Site Administrator

Do you want more than just another job? Are you ready to team up with an organization that values your contributions? Then Hired by Matrix is for you!
Working with some of the US' premier companies, we excel at connecting candidates with positive cultures and dynamic teams. We even go the extra mile with our signature Consultant Appreciation Program (CAP) to help them in their future job searches.
Hired by Matrix has provided talent solutions to enhance organizations' team capacities for over three decades. As a full-service search firm, we partner with companies across industries, including Financial Services, Fintech, Consumer Goods and Services, Security and Logistics, Pharmaceutical / Biotech, Technology, Automotive, Engineering, and Healthcare.
At-a-Glance:
Are you ready to build your career by joining a multi-national renewable energy corporation? If so, our client is hiring a Commercial Site Administrator!
What You'll Do:

• Supporting the Commercial Site Manager to ensure financial and commercial processes on site are properly adhered to.
• Will be part of the site team to assist with the day-to-day finance topics including forecasting, quality assurance of costs on site, purchase ordering, processing, and checking invoices from suppliers and reporting of costs.

Areas of Responsibility:

• Procurement

• Support the Purchase Order (PO) process to raise PO requisitions send POs to suppliers, monitor and ensure adherence to purchasing processes.
• Ensure Short Order process executed on-site including raising, filing and monitoring of all short orders.
• Check validity of supplier invoicing and ensure correct posting against PO's and act as contact person for suppliers for invoices and payments.

• Cost Controlling

• Support the Commercial Site Manager with the input on site purchases to improve cost controlling and forecast quality.

• Asset Management

• Ensure Site inventory in place and is monitored: to set-up and maintain assets log and carry out regular inventory checks.

• Commercial Documentation

• Ensure site inventories, purchases, assets and equipment are tracked, monitored and logged.
• To support on ad hoc admin tasks.

What You Bring:

• Competencies:

• Business Administration and Finance – Purchase Ordering, Invoices, cost controlling and
  analysis.
• Advanced communication skills in multicultural environments.
• English language proficiency.
• Advanced IT Skills - MS Outlook, Office 365 (Excel, Word, OneDrive).
• Team player.
• Self-motivated and trustworthy.
• Quality Oriented
• SAP
• Knowledge and interest in industry - wind turbine industry, construction projects.
• Safety awareness.
• Analysis/statistics.

• Qualifications:
• Professional:

• Proven experience as office / business administrator, assistant or relevant role.
• Qualifications in Finance and Business Administration studies will be an advantage.

• Project/Process

• Familiarity with office management procedures and preferably within the Offshore Wind Industry.

• Capabilities:

• Team Skills
• Ability to Learn
• Communication Skills
• Customer Focus
• Ability to Analyze
• Change Orientation

Position Type: Contract
Get in Touch:
We want to hear from you! If you think you'd be a good match, submit your resume and reach out to Vaishali at 201-226-3519 to learn more.
Who We Are:
Since 1986, Hired by Matrix, Inc. has improved our candidates' lives with exciting job opportunities that provide outstanding career advancement. Hired by Matrix offers our contract professionals competitive salaries, benefits after 60 days, and a 401k option with a company match after one year.
Hired by Matrix is an Equal Opportunity Employer and proud to be certified as both a Woman-Owned Business Enterprise and a Woman-Owned Small Business.
Connect with us on LinkedIn today and learn more about how HbM can change your career: https://www.linkedin.com/company/hired-by-matrix-inc/
Check out our Career Center: https://www.hiredbymatrix.com/find-work/open-positions/