Commercial Litigation Legal Assistant

Offit Kurman, a growing full-service law firm, is currently seeking an experienced Commercial Litigation Legal Administrative Assistant to join our Firm. Within this position, you will be responsible for assisting robust, high-powered Commercial Litigation attorneys and case teams in all phases and aspects of their work in high profile and interesting cases. This position will be based in our Philadelphia office and is a full in-office position.

Candidates must possess 5+ years of successful administrative support working as a legal administrative assistant or legal secretary, specializing in Commercial Litigation.

Job Responsibilities:

• File Openings: drafting initial engagement letters, following up with New File for approval, emailing to client and returning executed documents to New File.
• Complete and track expense reports, credit card reconciliations, and reimbursements.
• Manage calendars, organize and schedule external and internal meetings, teleconferences, maintain diary for court dates and follow-up.
• Assist with preparation of and filing/serving of court documents by mail or electronically via court e-filing or PACER CM/ECF.
• Handle client contact, both via phone, email, and in-person.
• Organize and maintain filing and retrieval systems.
• Distribution of monthly client bills to clients.
• Preparation, drafting and revision of legal documents.
• Ensures that all Litigation case files are maintained within the attorney's protocols and case management systems.
• Assists in managing large litigation databases.
• Open, maintain and close client files.
• Maintain attorney credit card reconciliations, time entry, and other internal procedures.

Skills and Qualifications:

• Prior experience with high-level Commercial Litigation.
• Working knowledge of Pennsylvania, New Jersey and Federal Court rules and procedures, as well as a mastery of Philadelphia Court of Common Pleas.
• Demonstrated ability with complex court filings, in both paper and electronic (e-filing) formats.
• Proactive work style and analytical skills: able to read, research, review, verify and route correspondence, reports, and legal documents.
• Strong production skills with ability to produce accurate work product when formatting documents, inputting data, editing, copying, scanning and transmitting text, data and graphics. An understanding of Microsoft Word Styles functionality is required.
• Strong written and verbal communication skills, with proficiency in grammar and spelling.
• Excellent client service skills with proven record of building effective relationships with both internal and external clients.
• Ability to fluently navigate various electronic databases and document management systems.
• Knowledge of relevant Firm computer software programs (e.g., Microsoft Office, Adobe), Internet research skills, and document management systems, with the ability to learn new software and operating systems.
• Strong research skills and proficiency in using various research tools, including the Internet, Westlaw, LexisNexis, PACER, and other court-related websites.
• Excellent analytical, troubleshooting, organizational and planning skills.
• Ability to work well independently as well as effectively within a team.
• Ability to handle multiple projects and shifting priorities.
• Demonstrates close attention to detail.

Offit Kurman is one of the fastest-growing, full-service law firms in the United States. Offit Kurman offers a collegial, comfortable, and professional work environment, as well as competitive salary and benefits, to include Paid Time Off and 401(k) matching. We are a proud EEO employer and we are committed to a diverse workforce.

Please note that the base salary range is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level and competencies.

**This position is open to agency submissions.