Collections / Invoicing Specialist

Position Summary

Under the mentorship of the Accounts Receivables Manager, the Collections/Invoicing Specialist is primarily responsible for ensuring the timely, accurate, and complete invoicing and delivery of invoices to customers. Additional responsibilities include the application of all cash receipts, following through on all outstanding invoices to the point of cash collection, or suggested write-off.

Job Responsibilities include but are not limited to:

Consolidated operational responsibilities include, but are not limited to:

• Customer invoicing and delivery of invoices to customers
• Cash Applications
• Collections
• Customer Statements & Reconciliation

Consolidated reporting, analysis, & responsibilities include, but are not limited to:

• Implement area specific Daily / Weekly / Monthly KPI's, as needed to support business, to include but not limited to:
• Open Order Report
• EOM Storage (Railcars, ISO and warehousing)
• Daily Cash Reconciliation
• AR Aging Trend Analysis
• AR Bad Debt Review
• Unapplied Cash Analysis (by Customer)
• Past Due Analysis (by Customer and Invoice)

Knowledge, Skills and Work Experience:

Required:

• High School Diploma or better
• Major ERP systems experience (SAP, Oracle, Microsoft Dynamics, Great Plains, etc.)
• Knowledge of operational plant process
• Teaching / mentoring ability

Preference:

• Accounts Receivable knowledge/experience
• ERP implementation experience: either as a team lead (BPO) or as part of an implementation team (SME)
• Experience working directly within Microsoft Dynamics
• Experience working directly within SAP
• Experience working directly with/within Customer Service and/or Sales Teams

Skills and Competencies:

• Detail oriented with excellent organization skills
• Proficient in working with Microsoft Office Word and Outlook
• Intermediate Microsoft Excel
• Accurate Data Entry
• Strong attention to detail
• Excellent verbal, written and interpersonal skills
• Professional and courteous behavior
• Good English communication skills both verbal and written

Physical Requirements

100% Office Setting, including sitting, some bending, walking and viewing.

ACKNOWLEDGEMENT:

The Team Member is expected to comply with and support the enforcement of Third Coast Terminals policies, applicable regulatory and statutory requirements.

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