Closeout Specialist

JOB SUMMARY:

At the highest level, must “Show Up” enthusiastic, entrepreneurial “Figure it Out”, and committed to “Getting it Done” to performing their job in an ethical and proper manner while the team “Wins Together”. This role will be responsible for providing overview and guidance of the closeout process to applicants.

ESSENTIAL FUNCTIONS:

• Serve as a liaison between the applicant, KYEM, and FEMA.
• Provide guidance and overview of the closeout process to applicants.
• Provide technical assistance to applicants with programmatic tasks including, but not limited to appeals, Requests for Information, time extensions, Improved/Alternative Project requests, scope/cost changes, etc.
• Provide guidance to applicants on submission of Final Inspection Report (FIR)/closeout packages for KYEM and FEMA review.
• Run reports in Grants Portal/EMMIE External and update project tracker to maintain situational awareness and follow-up.
• Utilize Quarterly Progress Reports and applicant monitoring to verify when work is completed so closeout can be initiated.
• Provide updates to the Recovery Manager on the status of applicant projects and notify of any issues.
• Update Grants Portal for all applicant communications and actions.
• Perform reconciliation of large project closeout packages (FIRs) to ensure work was completed according to the FEMA-approved SOW and within the approved Period of Performance.
• Work with applicants to ensure that all environmental and permitting requirements have been met and documented.
• Work with applicants to address repetitive damage across multiple disasters.
• Assist applicants with eligibility questions and issues and application of FEMA policies.
• Provide technical assistance to applicants with submission of Cat Z Management Cost project.
• Work with applicants to execute project and disaster closeout.
• Work with KYEM grants staff to ensure all final payments are made.
• Issue P.4 reports to applicants for disaster closeout and provide technical assistance to ensure accuracy of information.
• Prepare correspondence to applicants notifying them of project and disaster closeout status.
• Maintain all applicant project documentation and archive it in KYEM’s file room.

OTHER PRINCIPAL DUTIES:

• Travel as required and as it relates to the above duties or as directed by manager.
• Other duties that may arise from time to time and/or are commensurate with the title and position.

EDUCATION, EXPERIENCE AND SPECIAL SKILLS REQUIRED:

Successful candidates will have the necessary experience based on the position. Due to the nature of the work, selected candidates need to have excellent client communication skills and must meet the following requirements:

• Must demonstrate a strong working knowledge/proficiency of the following:
  1. FEMA Public Assistance Program and Policy Guide
  2. FEMA Grants Portal
  3. Emmie and report options
  4. Microsoft Office (especially Word and Excel)
• A minimum of 3 years of FEMA’s Public Assistance Program experience is preferred.
• High school, Associate, Bachelor’s/ Master’s degree
• Excellent verbal and written communication skills, especially with a diverse range of audiences and settings.
• The ability to make decisions.
• The ability to handle multiple tasks while working in a fast-paced environment and meet deadlines.
• Ability to deal with high pressure.
• Ability to travel at least 40% throughout the US. Via plane or car.
• Must have a valid active and clear Driver’s license.
• Demonstrates the technical safety expertise, coaching ability, and passion for the role.
• Partners and collaborates effectively to create win-wins with internal operational partners and external partners.
• Strong relationship-building and influencing skills with the ability to balance education vs. accountability.

PHYSICAL REQUIREMENTS:

• Must be able to remain in a stationary position 80-90% of the time.
• May need to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as copy machine or printer.
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

This Position Description is expected to provide a guideline for the expectation of the role which may be adjusted from time-to-time as the needs of the company grow and change.

CDR Maguire is an Equal Opportunity Employer M/F/D/V and EO/AAN/D. Must be able to work in the United States to apply.