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CLINICAL PROGRAMS SYSTEMS ADMINISTRATOR

Company

University of WashingtonSee more

addressAddressSeattle, WA
type Form of workFull-Time
CategoryInformation Technology

Job description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The School of Nursing has an outstanding opportunity for a Clinical Programs Systems Administratorto provide operational support to the clinical academic programs (Doctor of Nursing Practice, Accelerated Bachelors of Science in Nursing, and the Bachelors of Science in Nursing) within the school. The position will report directly to the Associate Dean of Academic Affairs and be responsible for planning, implementing, and maintaining a centralized clinical program database and management software. This position entails close collaborations with curriculum specialists, the Office of Clinical Placements, compliance, program leadership, students, faculty, and preceptors. This position requires strong organizational and communication skills, attention to detail, and broad knowledge of clinical program requirements, including State and National regulatory and accreditation standards.
Duties and Responsibilities:

  • Planning, implementing, and maintaining a centralized clinical program database.
  • Oversee student, faculty, and staff training for clinical program management program.
  • Create, implement, and manage student clinical training records in compliance with state and national requirements.
  • Oversee clinical program data reporting and reports in accordance with compliance and accreditation requirements.
    Planning, Implementing, & Maintaining Centralized Clinical Program Database and Associated Records (60%):
  • Develop and implement a staged transition of programs (DNP, A/BSN) to centralized clinical management software.
  • Once the transition is completed, responsible for managing centralized clinical program management software.
  • Oversee student, faculty and staff training for clinical program management program.
  • Create, implement, and manage student clinical training records in compliance with state and national requirements.
  • Manage clinical site and preceptor records.
  • Develop clinical training requirements templates for each program (ABSN, BSN) and specialty track within the Doctor of Nursing Practice program.
  • Support the Office of Clinical Placements in preceptor communications, including tracking of precepting hours.
  • Assign faculty access to student and course records in alignment with teaching assignments and clinical supervisory responsibilities.
  • Manage affiliate agreement execution to ensure compliance with student and faculty onboarding requirements.
    Reporting, Evaluation, & Compliance (40%):
  • Manage comprehensive student clinical evaluation (faculty, preceptor, self) implementation and tracking.
  • Oversee clinical program data reporting and reports in accordance with compliance and accreditation requirements.
  • Collaborate with program leadership to align student clinical evaluations to School, State, and National standards.
  • Manage faculty clinical compliance documentation in accordance with School and State requirements, including licensure, onboarding, and document retention
  • Manage preceptor evaluation strategy in collaboration with Office of Clinical Placements and program leadership.
  • Other duties as assigned
    Minimum Requirements
  • Bachelor's Degree in business, administration, public health, psychology or similar field
  • 3+ years' experience supporting curriculum, faculty and students in a clinical program, to include at least two years of work experience at the UW.
    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as license/certification/registration.
    Additional Requirements:
  • Must be self-directed in solving problems efficiently and accurately.
  • Commitment to promoting diversity, equity, and inclusion and contributing to an inclusive work and learning environment.
  • Excellent organizational skills, time management skills and attention to detail. Comfortable in fast-paced environment and multi-tasking.
  • Strategic thinking, sound judgment and discretion with access to sensitive information.
  • Ability to work independently and as a part of a team
  • Proficiency using Microsoft Office products
  • Strong interpersonal communication; strong written and verbal communication skills
  • Track and manage competing requests, and delegate appropriately.
  • Ability to maintain confidentiality of student and faculty information.
    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
    Desired Qualifications
  • Familiarity with the management of the EXXAT platform or other similar platforms
  • Familiarity with UW Time Schedule and curriculum scheduling
  • Experience in nursing education
  • Prior experience working with students in a clinical academic clinical settings
    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
    Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
    • Refer code: 7363462. University of Washington - The previous day - 2023-12-18 15:17
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