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Form of workAgency : Department of Innovation and TechnologyPosting Date: 11/22/2023Closing Date/Time: 12/07/2023Salary: $4,928-7,243/MonthlyJob Type: Salaried Full TimeCounty: SangamonNumber of Vacancies: 1Plan/BU: RC062This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.Posting Identification Number 33337Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment.
This position serves as a Classification Analyst. This highly organized and motivated Human Resources professional will have the ability to multi-task and prioritize a high volume of work in a fast-paced work environment. The ideal candidate will have experience in position classification including conducting reviews and drafting of position descriptions, conducting position studies and comparative analysis, maintaining databases, and providing interpretation of Human Resources related policies and procedures.
If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!As a State of Illinois employee, you receive a comprehensive benefits package including:* Competitive Group Insurance benefits including health, life, dental and vision plans* Flexible work schedules (when available and dependent upon position)* 10-25 days of paid vacation time annually (10 days for first year of state employment)* 12 days of paid sick time annually which carryover year to year* 3 paid personal business days per year* 13-14 paid holidays per year dependent on election years* 12 weeks of paid parental leave* Pension plan through the State Employees Retirement System* Deferred Compensation Program - voluntary supplemental retirement plan* Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)* Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibilityFor more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspxJob Responsibilities35% Under direction, serves as a Classification Analyst for the Department of Innovation and Technology (DoIT), engaging in professional Human Resources assignments of limited scope:* Performs professional functions and duties for the effective implementation of personnel operations in the Agency's Classification Program.* Secures initial classification requests and logs information into the internal tracking log and working electronic files.* Conducts preliminary review of job descriptions (CMS-104) to determine the correct allocation, appropriateness, and difficulty of duties and functions as well as for appropriate requirements.* Confers with hiring managers to secure any required additional information.* Identifies issues on CMS-104 and submits to Classification HR Specialist Lead and/or Classification Program Manager for review and final approval.* Submits final approved CMS-104s to Central Management Services (CMS) Technical Services and logs into internal tracking log and/or DoIT Hiring Tracking Portal.* Maintains, tracks, and updates the DoIT Hiring Tracking Portal.* Utilizes PEERS, HRIS, Docuware, SharePoint, and Excel in performance of duties.20% Drafts position clarifications, establishments, abolishments, and other position description actions for approval of lead worker and/or supervisor:* Conducts studies and researches current positions for comparative analysis as well as possible duplication of duties/responsibilities.* Researches class specifications to determine proper allocation, duties, and requirements of submitted CMS-104s.* Submits final drafts to Classification HR Specialist Lead and/or Classification Program Manager for final technical review and approval.* Monitors Docuware for approved CMS-104s and updates internal tracking log.* Prepares and sends notices of CMS approved position descriptions to required department personnel, Hiring Managers, and legacy agency liaisons.* Maintains position description electronic files.20% Prepares and maintains DoIT Core and DoIT fully transformed client agency organizational charts:* Utilizes computer software (Visio) to create and/or edit organizational charts reflecting changes within the organization.* Utilizes information received from supervisors and staff regarding new, revised, or abolished position descriptions.* Cross checks monthly transaction notices with organizational charts for correct employee placement, position coding, and makes necessary updates.* Reviews and updates organization's high-level position charts, including 4d3 charts, Group CIO, and Agency CIO charts.Job Responsibilities Cont.10% Participates in continuing classification education and training with HR Lead and Classification Program Manager:* Increases familiarity with the more complex technical classification processes and reviews including more technical and complex establishments, realignments, reorganizations, transitions, etc.* Attends staff meetings, training meetings, etc.5% Serves as a liaison between Classification, DoIT staff, and CMS Technical Services staff:* Interprets and explains personnel/classification program processes, Personnel Code and Rules to agency staff to ensure understanding and conformance.* Confers with CMS Technical Services regarding issues with 104 submissions and for assistance with problematic classification actions.* Explains and interprets agency programs to management staff to ensure understanding of relationships, roles, and utilization of positions.* Provides guidance and recommendations to management and staff regarding the placement of positions and evaluation of duties.5% Receives and reviews monthly allocation lists and distributes to appropriate staff:* Maintains the position description files within shared drive.* Uploads and files new position descriptions and removes abolished position descriptions.* Maintains abolishment files and establishes new electronic position file folders.* Participates in HR and classification related projects.5% Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated aboveKnowledge, Skills, and AbilitiesMinimum Qualifications:* Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college.* Requires one (1) year of professional experience in Human Resources, OR satisfactory completion of an approved training program.Specialized Skills* Requires one (1) year of professional experience performing functions and duties within a position classification program.* Requires one (1) year of professional experience conducting reviews of job descriptions to determine allocation.* Requires one (1) year of professional experience conducting studies and comparative analysis of position descriptions.Preferred Qualifications (In Order of Significance):* One (1) year of professional experience performing functions and duties within a position classification program.* One (1) year of professional experience conducting reviews of job descriptions to determine allocation.* One (1) year of professional experience conducting studies and comparative analysis of position descriptions.* One (1) year of professional experience drafting various types of position descriptions.* One (1) year of professional experience providing interpretation of Human Resources related policies and procedures such as those outlined in the Personnel Code, Personnel Rules, bargaining unit contracts, class specifications, and position classification guidelines.* Extensive knowledge utilizing Microsoft Offices Suite including Visio, Teams, Outlook, Word, Excel, or SharePoint.* Ability to remain organized while multi-tasking and prioritizing a high volume of work.* Ability to analyze and diagnose administrative issues and coordinate efforts to resolve.* Ability to maintain satisfactory working relationships with others.* Developed verbal and written communication skills to present information to others with clarity and precision.Conditions of EmploymentNOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.1. Requires ability to travel.2. Requires ability to pass a position specific, agency required background check.3.
Requires ability to work outside of normal business hours to meet deadlines.4. Requires ability to use agency-supplied equipment (cell phone, laptop, etc.).5. Requires the ability to lift and carry objects or equipment weighing up to 20 pounds.
This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.The conditions of employment listed are incorporated and/or related to any duties included in the position description.Work Hours: 8:30 am - 5:00 pm Monday - FridayWork Location: 120 W Jefferson St Springfield, IL 62702-5170Agency Contact: Lorna.A.Bock@illinois.govJob Family: Office & Administrative SupportThis position DOES contain "Specialized Skills" (as that term is used in CBAs).APPLICATION INSTRUCTIONSUse the "Apply" button at the top right or bottom right of this posting to begin the application process.If you are not already signed in, you will be prompted to do so.State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.
If you have never before signed in, you will be prompted to create an account.If you have questions about how to apply, please see the following resources:State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job AidNon-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion.
We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.The main form of communication will be through email.
Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:* donotreply@SIL-P1.ns2cloud.com* systems@SIL-P1.ns2cloud.com
