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Form of workSalary: $20.55 Hourly
Location : South Gate, CA
Job Type: Hourly Part Time
Job Number: 202400502
Department: City Clerk
Opening Date: 03/28/2024
Closing Date: 4/8/2024 5:00 PM Pacific
Max Number of Applicants: 50
About the Position
THIS RECRUITMENT WILL CLOSE
AT 5:00 P.M. ON MONDAY, APRIL 8, 2024, OR
ONCE WE RECEIVE THE FIRST 50 APPLICATIONS,
WHICHEVER OCCURS FIRST
THIS IS A PART-TIME POSITION, AND MAY WORK UP TO 18 HOURS PER WEEK - TO A MAXIMUM OF 990 HOURS PER FISCAL YEAR.
THIS POSITION WILL BE ASSIGNED TO THE CITY CLERK'S OFFICE
Under general supervision, to operate a multi-line telephone system; to greet and direct City Hall visitors to the appropriate person(s) or department(s); to provide the public with information; to perform varied and increasingly responsible clerical, typing, personal computer and public contact work; process outgoing mail; sort, weigh, bundle and affix postage as appropriate; prepare and maintain records and reports related to mail distribution and postage costs and to do related work as required.
Examples of Essential Functions
The following functions are typical for this classification. The incumbent may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Answers general City telephone calls and makes connections on a multi-line telephone system.
Replies courteously and promptly to all incoming calls; answers questions over the telephone about City services and functions.
Acts as a receptionist by greeting visitors, providing them with requested information and directing them to the proper individual or department.
Receives, sorts and posts outgoing U. S. Mail according to established procedures.
Processes mail in accordance with established postal regulations.
Prepares and processes a variety of documents for bulk mailing by hand stuffing as appropriate.
Maintains a file of information on a wide variety of City and other agency subjects commonly requested.
Provides information regarding City employment opportunities.
May train other Telephone Operator-Receptionists.
Performs clerical support duties, such as word processing, typing, alphabetizing items and routing materials.
Types letters, documents and reports using a personal computer.
Minimum & Desirable Qualifications
Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary. A typical way of obtaining the knowledge and abilities would be:
Education and Experience
Graduation from high school/GED and one (1) year of general clerical experience involving typing, personal computer operation, customer service and heavy telephone work.
License Requirement
Possession of or ability to obtain a California Class C driver's license and a satisfactory driving record is required.
Knowledge and Abilities
Knowledge of telephone procedures and practices; knowledge of City government services and organization; knowledge of procedures and practices of mail processing. Ability to think and act clearly in emergencies; ability to use good diction, enunciation and voice nodulation; ability to perform clerical duties; ability to establish and maintain effective relationships with others; ability to operate a variety of office and mail room equipment and machines; ability to make arithmetic calculations quickly and accurately; ability to work independently with little direction; and the ability to maintain current knowledge of postal rates and applicable postage requirements.
Other Important Information
California Department of Motor Vehicle (DMV) Pull Notice System
An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to stand, walk, stoop, crouch and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, ability to adjust focus and perform office machine operations. Incumbents are not substantially exposed to adverse environmental conditions.
Application Packets Must Include: A fully completed online employment application which:
Selection Process: All application materials received by the application deadline will be reviewed and evaluated. All information supplied by applicants is subject to verification.
The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.
Equal Opportunity Employer
The City of South Gate is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, color, national origin, ancestry, marital status, age, religion, disability (mental or physical), medical condition, genetic characteristic or information, sex (including gender, gender identity, gender expression, or pregnancy), sexual orientation (including homosexuality, bisexuality, or heterosexuality), or military or veteran status in its employment actions, policies, procedures, or practices.
The City of South Gate
The City of South Gate is a busy urban community consisting of residential, commercial, and industrial development, spread over 7.41 square miles. It is currently ranked the 59th largest city in California with a population of approximately 97,000. Strategically located along the 710 freeway, the City is just 12 miles southeast of downtown Los Angeles.
Hourly employees are provided benefits as required by Federal and State regulations.
01
Each applicant must complete this supplemental questionnaire as part of this application screening and selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included in your application?
02
Do you have a high school diploma or G.E.D. equivalent?
03
Do you have a valid California Driver's License?
04
Do you have a minimum of one (1) year of general clerical experience involving typing, personal computer operation, customer service and heavy telephone work?
05
If you answered "Yes" to Question #4, please provide specific example(s) of the experience you have in this area. Include the employer(s), date(s) and the duties you performed. Be certain that the experience is also described, in detail, on the Work Experience section of this application. If you answered "No" to Question #4, please indicate N/A.
06
Are you bilingual in English and Spanish?
Required Question
Location : South Gate, CA
Job Type: Hourly Part Time
Job Number: 202400502
Department: City Clerk
Opening Date: 03/28/2024
Closing Date: 4/8/2024 5:00 PM Pacific
Max Number of Applicants: 50
About the Position
THIS RECRUITMENT WILL CLOSE
AT 5:00 P.M. ON MONDAY, APRIL 8, 2024, OR
ONCE WE RECEIVE THE FIRST 50 APPLICATIONS,
WHICHEVER OCCURS FIRST
THIS IS A PART-TIME POSITION, AND MAY WORK UP TO 18 HOURS PER WEEK - TO A MAXIMUM OF 990 HOURS PER FISCAL YEAR.
THIS POSITION WILL BE ASSIGNED TO THE CITY CLERK'S OFFICE
Under general supervision, to operate a multi-line telephone system; to greet and direct City Hall visitors to the appropriate person(s) or department(s); to provide the public with information; to perform varied and increasingly responsible clerical, typing, personal computer and public contact work; process outgoing mail; sort, weigh, bundle and affix postage as appropriate; prepare and maintain records and reports related to mail distribution and postage costs and to do related work as required.
Examples of Essential Functions
The following functions are typical for this classification. The incumbent may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Answers general City telephone calls and makes connections on a multi-line telephone system.
Replies courteously and promptly to all incoming calls; answers questions over the telephone about City services and functions.
Acts as a receptionist by greeting visitors, providing them with requested information and directing them to the proper individual or department.
Receives, sorts and posts outgoing U. S. Mail according to established procedures.
Processes mail in accordance with established postal regulations.
Prepares and processes a variety of documents for bulk mailing by hand stuffing as appropriate.
Maintains a file of information on a wide variety of City and other agency subjects commonly requested.
Provides information regarding City employment opportunities.
May train other Telephone Operator-Receptionists.
Performs clerical support duties, such as word processing, typing, alphabetizing items and routing materials.
Types letters, documents and reports using a personal computer.
Minimum & Desirable Qualifications
Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary. A typical way of obtaining the knowledge and abilities would be:
Education and Experience
Graduation from high school/GED and one (1) year of general clerical experience involving typing, personal computer operation, customer service and heavy telephone work.
License Requirement
Possession of or ability to obtain a California Class C driver's license and a satisfactory driving record is required.
Knowledge and Abilities
Knowledge of telephone procedures and practices; knowledge of City government services and organization; knowledge of procedures and practices of mail processing. Ability to think and act clearly in emergencies; ability to use good diction, enunciation and voice nodulation; ability to perform clerical duties; ability to establish and maintain effective relationships with others; ability to operate a variety of office and mail room equipment and machines; ability to make arithmetic calculations quickly and accurately; ability to work independently with little direction; and the ability to maintain current knowledge of postal rates and applicable postage requirements.
Other Important Information
California Department of Motor Vehicle (DMV) Pull Notice System
An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to stand, walk, stoop, crouch and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, ability to adjust focus and perform office machine operations. Incumbents are not substantially exposed to adverse environmental conditions.
Application Packets Must Include: A fully completed online employment application which:
- Covers at least the past 10 years of employment history (or longer if you have other relevant experience).
- Responses to the supplemental questionnaire.
- Must be specific in describing your qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
- Individuals who require a reasonable accommodation to participate in any phase of the application or selection process must advise Human Resources and make such a request during the application process. Every effort will be made to provide a reasonable accommodation where requested.
Selection Process: All application materials received by the application deadline will be reviewed and evaluated. All information supplied by applicants is subject to verification.
- Application Review: The first phase will be a detailed review and appraisal of each candidate's application (individuals who require a reasonable accommodation to participate in any phase of the selection process must make such a request during the application process by notifying the Human Resources Office). This phase is for qualifying purposes only. There is no weight assigned to this phase. Those candidates who meet the minimum qualifications may be invited to the next phase.
- Typing Certificate (qualifying): A typing certificate of 30 wpm net is required and must be submitted by the written examination/oral appraisal interview date. Typing test must be a minimum duration of five (5) minutes and have been taken within six (6) months of the City's Employment Application due date. Typing certificate must be issued from an acceptable agency (government agency, temporary employment agency, learning institution). Online typing certificates will not be accepted and a failure to submit certificate by the deadline will result in disqualification.
- Written Examination: If a written exam is given, a minimum of 70% must be obtained on the written exam in order to be eligible to continue to the next phase of the selection process which will consist of an oral appraisal interview.
- Oral Appraisal Interview: A minimum of 70% must be obtained to pass the oral appraisal interview.
- The City supports a Drug-Free Workplace.
- All potential employees are required to successfully complete a thorough background investigation, fingerprinting, and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening).
- New employees must complete a verification form designated by the United States Department of Homeland Security, Citizenship and Immigration Services, that certifies eligibility for employment in the United States of America.
The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.
Equal Opportunity Employer
The City of South Gate is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, color, national origin, ancestry, marital status, age, religion, disability (mental or physical), medical condition, genetic characteristic or information, sex (including gender, gender identity, gender expression, or pregnancy), sexual orientation (including homosexuality, bisexuality, or heterosexuality), or military or veteran status in its employment actions, policies, procedures, or practices.
The City of South Gate
The City of South Gate is a busy urban community consisting of residential, commercial, and industrial development, spread over 7.41 square miles. It is currently ranked the 59th largest city in California with a population of approximately 97,000. Strategically located along the 710 freeway, the City is just 12 miles southeast of downtown Los Angeles.
Hourly employees are provided benefits as required by Federal and State regulations.
01
Each applicant must complete this supplemental questionnaire as part of this application screening and selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included in your application?
- Yes
- No
02
Do you have a high school diploma or G.E.D. equivalent?
- Yes
- No
03
Do you have a valid California Driver's License?
- Yes
- No
04
Do you have a minimum of one (1) year of general clerical experience involving typing, personal computer operation, customer service and heavy telephone work?
- Yes
- No
05
If you answered "Yes" to Question #4, please provide specific example(s) of the experience you have in this area. Include the employer(s), date(s) and the duties you performed. Be certain that the experience is also described, in detail, on the Work Experience section of this application. If you answered "No" to Question #4, please indicate N/A.
06
Are you bilingual in English and Spanish?
- Yes
- No
Required Question
