Chief Of Staff & Senior Associate Vice President

Job Summary

The Chief of Staff and Senior Associate Vice President serves as a key member of the President's Cabinet and the bridge for communication between the President, the Cabinet and priority community engagement. This position performs a wide range of executive and high level organizational and administrative duties requiring a broad and seasoned professional skill set, creativity, mature judgment and the ability to develop a thorough knowledge of the administrative and academic programs and organizational structure of the university. The incumbent serves as a key advisor to the President on strategy, initiatives and projects, performs high-level work associated with the goals and vision of the President, and develops strategic recommendations and communications in service of that vision. The incumbent must be a dynamic and organized professional and serve as the President's primary liaison with various internal stakeholders, governance groups, committees, and external organizations and individuals as designated by the President. The incumbent oversees all daily operations of the Office of the President, appropriately fielding and directing inquiries, ensuring timely communication and other organizational duties associated with the President. The incumbent also supervises the Associate Vice President for Title IX and Equal Opportunity and community and government relations staff. 

Key Responsibilities

• Provide oversight for all functions of the Office of the President, including supervision of Staff, fielding inquiries, communicating with stakeholders, and prioritizing the President's schedule.
• Guide and ensure completion of requests or directives by the Chancellor's Office.
• Provide oversight for the Title IX and Equal Opportunity Office, community and government relations, and other areas as designated by the President.
• Consult with executive management in the review and administration of campus policies and goals and prepare Presidential directives as needed.
• Act independently with broad policy and organizational oversight.
• Coordinate and conduct research, evaluation and provide information and recommendations to the President regarding CSU issues/policies/initiatives.
• Organize and oversee systems that ensure execution of major initiatives of the President's Cabinet.
• Act as the President's primary liaison with campus groups, committees and Strategic Plan Goal leads, to advance key projects and initiatives.
• Guide all written, oral and digital communication strategies on behalf of the President, contributing to the development of speeches and presentations and providing guidance for public appearances, presentations and communications from the President.
• Demonstrate leadership to maintain credibility, trust and support with senior management.
• Provide oversight of budget for the Office of the President's accounts and any reporting departments.
• Participate in the President's Cabinet meetings, provide perspective and recommendations as needed.
• Manage initiatives and projects that cross divisions of Cabinet including administrative responsibility for Cabinet agendas, monthly Senate reports, University Leadership Council agendas and other Presidential task forces or commissions.
• Manage all searches for direct reports to the President.
• Serve as the President's primary liaison for all university events.

Knowledge, Skills & Abilities

• Proficient written, oral and digital communication skills suitable for an executive office with ability to write clear and concise reports
• Excellent Interpersonal skills, with the ability to facilitate open discussions, collaborate and respond to multiple constituencies, with accuracy and compassion
• Proficient executive level Supervisory skills adaptable to contemporary workplace settings that involve students, faculty and staff
• Ability to lead diverse groups toward common goals
• Knowledge of budget planning and forecasting; Ability to track fiscal activity from multiple sources
• Working knowledge of university structure and function
• Proficiency in overseeing and tracking project workflow with ability to meet deadlines and critical milestones
• Proficiency in managing change and establishing best practices that are tailored to the unique needs and capabilities of the institution
• Ability to promote and contribute to the advancement of an inclusive, caring, and multicultural environment
• Ability to anticipate the needs of the CEO and proactively address them

Required Qualifications

• Master's degree
• 10-12 years of progressively responsible and relevant work experience in higher education or equivalent
• Demonstrable strategic executive communication
• Demonstrable project management experience
• Demonstrable collaboration with C-suite Leaders

Preferred Qualifications

• Ph.D. or terminal degree
• CSU or comparable state university system experience or similar industries
• Demonstrated project management skills
• Demonstrated ability to coordinate project deliverables across multiple constituencies
• Demonstrable experience overseeing strategic plan implementation
• Working knowledge of University and CSU policies and programs

Compensation

Classification: Administrator IV
Anticipated Hiring Range: $18,000/month - $19,500/month
CSU Salary Range: $9,167/month - $29,425/month
San Jose State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: December 14, 2023 through January 12, 2024. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)
All San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San Jose State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San Jose State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

#LI-RC1