Chief Department Administrator, Pharmacology

How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Summary
The mission of the University of Michigan Medical School is to transform health through bold and innovative education, discovery, and service. This mission is supported by a set of strategic pillars with our commitment to people, discovery, education, care, and service.
The mission of the Department of Pharmacology is to be the recognized leader in pharmacological training and scientific discovery. We seek sustainable excellence as:

• Effective and innovative educators of graduate and undergraduate students, postdocs, and professional colleagues such that we are the most sought-after training program in the country and trainers of the next generation of scientific leaders in our field;
• Producers of new basic and translational knowledge that ultimately advances public health;
• Exemplary role models for our trainees and colleagues;
• Responsible and innovative stewards of philanthropic, institutional, and extramural resources;
• Leaders who enhance faculty, trainee, and staff engagement and professional satisfaction for all members of the Department;
• Champions of a culture and climate that promotes inclusion, diversity, and equity.

We are seeking a highly motivated individual to serve as the Chief Department Administrator (CDA). The CDA will partner with the Department Chair and leadership team to manage departmental operations and accomplish strategic initiatives of the department in a manner that is well-aligned with the overall vision of Michigan Medicine. The newly appointed CDA will join a diverse workforce and a dedicated team of administrative professionals who support the faculty, trainees, and staff, and their research in a large range of mission-dependent functions. Core to our values is ensuring a diverse and inclusive workplace where we all learn from each other.
The newly appointed CDA will also act as a vital liaison between the department, medical school, and campus. The CDA will have additional accountability to the Medical School's Executive Director for Administration and Chief Operating Officer for academic activities.
This position requires in-office work with a limited potential for a hybrid remote work option.
Applications from individuals from different backgrounds, experiences, abilities, and perspectives are most welcome.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities*
Operational Accountability

• Partners with the Department Chair and the leadership team to align departmental goals with the Michigan Medicine strategy and implement a plan to accomplish these goals.
• Manages the department's financial performance, human resources, service agreements with internal and external stakeholders, research administration, space utilization, and educational administrative activities.
• Partners with the Department Chair in all areas of faculty affairs including appointment and faculty satisfaction. Partners with faculty affairs in the Dean's Office of the medical school and medical school finance for faculty economics and planning.
• Provides guidance and mentorship to faculty in administrative roles.
• Stays apprised of current issues affecting an academic medical center understands how these may impact the department and adjusts strategy accordingly.
• Ensures the highest quality, efficient, and equitable administrative operations across the department's footprint. Identifies opportunities for improved delivery and ensures the department is on the cutting edge of techniques and technologies integral to the delivery of highly innovative, safe research and training.
• Leads the day-to-day activities in partnership with leadership, faculty, trainees, and staff. Serves as an active member of the Pharmacology community and develops a good rapport with all members of the Community.

Leadership Competencies

• Collaborates to create a shared vision, effectively communicates the vision, and inspires stakeholders to build consensus.
• Creates value for a diverse community by fostering a climate of belonging and service excellence.
• Leads innovation and change through the application of various tools and techniques to enhance operational effectiveness.
• Fosters and supports diverse teams and provides a work climate that is inclusive and elicits a high level of team engagement and wellness.
• Collaborates and builds inclusive relationships with appropriate stakeholders and models respect, recognition, helpfulness, and collaboration.
• Coaches and develops others and provides professional development support. Develops talent with both individual and organizational needs in mind.
• Develops a culture of accountability, and provides the team with strategic direction, prioritization, and support to achieve results.
• Proactively identifies problems and involves appropriate individuals to reach resolution.
• Leads in the alignment of Michigan Medicine culture by being organizationally astute and leveraging processes and relationships to succeed.
• Adapts oneself to a complex environment, adjusting as required and always engaging in self-reflection, continual learning, and growth.
• Acts with confidence to encourage creative thinking, seize opportunities, demonstrate personal conviction, and convey an optimistic outlook.
• Communicates effectively to a multitude of audiences, using the appropriate medium/s of communication at the appropriate time to elicit feedback, share information, and construct messaging that will have the maximum impact on others.
• Michigan Medicine values a culture of diversity, equity, and inclusion. We are committed to the development and maintenance of a positive and inclusive environment.

Required Qualifications*

• MBA, MPH, or equivalent combination of education and experience.5+ years of experience in a related field.
• Demonstrated ability to present and gain acceptance of ideas and proposals.
• Knowledge of finance, accounting, budgeting, and data analysis.
• Demonstrated strength in verbal and written communication.
• Demonstrated ability to be an effective leader in a complex and dynamic organization.
• Familiarity with faculty affairs and human resources processes and policies.

Desired Qualifications*

• Significant leadership/supervisory experience.
• Experience in managing research and grant activity and knowledge of pre- and post- award management and research compliance.
• Experience in managing departmental education operations for graduate and postdoctoral trainees.
• Experience in managing gift funds and other financial assets.
• Experience in developing and preparing contracts and proposals.
• Knowledge of funds flow in the organization.

Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
243282
Working Title
Chief Department Administrator, Pharmacology
Job Title
Chief Dept Administrator Hlth
Work Location
Ann Arbor Campus
Ann Arbor, MI
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Exempt
Organizational Group
Medical School
Department
MM Pharmacology Department
Posting Begin/End Date
12/18/2023 - 2/01/2024
Career Interest
Healthcare Admin & Support