Center for Big Bend Studies Program Coordinator

Posting Details

College or business school courses or equivalent. Four years of related office experience or training.

Bachelor's degree. Four years of related experience, with part at SRSU or other university.

Function: Provides highly skilled administrative assistance in a critical area.

Scope: Manages preparation of high priority and sensitive materials; exercises independent judgment in a wide variety of routine and complex office decisions.

* Assists the Center for Big Bend Studies (CBBS) in office operations.

* Utilizes Banner for requisitioning supplies and compiling financial reports for each CBBS fund.

* Handles incoming calls to the main office and directs emails that come to cbbs@sulross.edu and to the appropriate staff, faculty, and students.

* Keeps administrative fiscal records for reporting office funds and individual project expenditures.

* Adds, edits, and removes items from the Marketplace online store, including CBBS merchandise, publications, and conference and banquet registrations.

* Makes arrangements for travel and prepares travel requisitions and vouchers.

* Receives and deposits money for sale of merchandise, membership, and conference fees.

* Conducts yearly inventory of SRSU equipment with assistance from other staff members.

* Maintains employee files for time sheets, leave requests, levels of access requested, etc.

* Operates computer, utilizing advanced expertise for word processing, spreadsheet applications, and database management.

* Manages budget reports for about 30 accounts every month.

* Produces donor invoices and maintains invoice log.

* Maintains grants calendar, including report due dates and application deadlines.

* Assists PIs with grant tracking.

* Processes incoming grant funds through appropriate channels.

* Processes financial gifts to CBBS (prepares cashier memos for deposit, oversees database management, produces gift acknowledgments).

* Directs donor and constituent database management.

* General assistance with fundraising and donor relations.

* Prepares agendas and packets, takes and transcribes minutes, and follows up on issues discussed at staff, Friends of CBBS Board, Advisory Council, Editorial Board, and Fundraising Committee meetings.

* Prepares various correspondence to boards, funders, associate members, and other entities.

* Works with printer for bids and final proofs of publications as well as advertisement posters, conference programs, and journals.

* Manages bulk mailings and correspondence with donors and other constituents.

* Provides constituents and the general public with information about the Center and attends various functions to promote the Center and sell publications and merchandise.

* Assists in obtaining and coordinating public outreach events and opportunities.

* Assists with CBBS Annual Conference and banquet; generates Calls for Papers; assembles information for registration brochure; registers attendees; assists presenters with needs; arranges for conference space, food, equipment, lodging and payment.

Usual: Office conditions; standard hours; exempt from overtime provisions.
Special: May be required to go in the field to meet with landowners or donors.
Position is Security Sensitive.

Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance.
An Equal Opportunity/Affirmative Action Employer

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

The Annual Security & Fire Safety Report is available online at https://srinfo.sulross.edu/udps/

The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing stulife@sulross.edu

Sul Ross State University Alpine Campus is in the Scenic Davis Mountains of West Texas, is a member of the Texas State University System, is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award Associate, Bachelor's, and Master's degrees, and has an enrollment of approximately 2,000 students of campus in Alpine, Texas. At an elevation of 4,480 feet, and on the periphery of the Chihuahuan Desert, Alpine enjoys mild winters and cool summers. Davis Mountains State Park, Fort Davis National Historic Site, Big Bend National Park, and Guadalupe Mountains National Park are all within one to three hours driving distance from Alpine.

The SRSU campuses in Del Rio, Eagle Pass, and Uvalde comprise Rio Grande College. RGC offers upper-level courses leading to bachelor's degrees as well as master's degree programs and works closely with its partner institution, Southwest Texas Junior College, to provide a seamless transition to RGC for their students. All RGC students hold an Associate degree from an accredited institution or they have completed 42 semester credit hours of transferrable work.

More information is available regarding Sul Ross State University and position openings See http://www.sulross.edu our website.