Cash Management /Accounts Payable Specialist

Job Description

We are seeking a detail-oriented, results-driven Cash Management/Accounts Payable Specialist to join a high performing Finance Team. Reporting to the Managing Director of Finance, the ideal candidate will be responsible for the day-to-day handling of accounts payable transactions and Cash Management to ensure efficient, timely and accurate processing.

Key Responsibilities:

• Review and approve invoices and credit card expenses for goods and services, verifying that transactions comply with internal financial policies and procedures

• Review and upload vendor invoice and payment data files into accounting system

• Prepare Accounts Payable reports for review by accounting staff

• Process weekly check runs, including preparation and mailing of vendor payments

• Maintain and synchronize vendor databases

• Maintain organized accounting files

• Research and prepare documents for financial reporting

• Monitor, review, and process stale dated checks based on internal and statutory requirements for unclaimed property

• Balance bank reconciliations for cash and other various accounts

• Assist with managing the receipt of cash from all schools and facilitate the deposits of cash to the bank

• Assist with the management and oversight of adherence to the KIPP Memphis Cash Receipt Policy and Procedures document

• Assist with balancing and reconciling the general ledger

• Prepare and review cash and check deposits for KIPP Memphis’s monthly financial close and maintain physical and digital records

• Prepare revenue-related schedules and journal entries for the monthly close

• Assist internal employees with credit card expense reports

• Reconcile Credit Card Payment/Activity, Concur Expenses, liability accounts and Internal School Funds

• Prepare journal entries for MSCS Deposits, ACH Payments, School Deposits, Credit Card Payments/Activity, Concur Expenses and SNP

• Manage billing@kippmemphis.org box

• Ensure all invoices are processed and assigned to appropriate school or department

• Code and submit invoices in Concur

• Add new vendors to Abila and Concur

• File W-9s for new vendors

• Prepare and upload invoice and checks from Concur to Abila

• Assist with KIPP Memphis’s annual financial audit and support additional monitoring visits/audits as necessary

• Perform other assignments/projects as assigned

Qualifications

_ Education_

• Bachelor's degree in one of the following: Finance, Accounting, Business, Education, Business/Administration, Management

Or

Associate degree in Economics, Finance, Business plus 2 years of experience

_ Or_

High School Diploma (GED) plus 7 years of relevant experience in Finance, Accounting, and Payroll

_ Knowledge, Skills, and Abilities_

• _ 3+ years of relevant work experience in finance and accounting required_

• Experience in a full time accounting position

• Demonstrated experience in cash disbursements, budget and coding

• Previous experience with the following systems strongly preferred, but not required: Paylocity, Abila, Concur

• Excellent Microsoft Office skills, specifically Microsoft Excel, required

• Demonstrated ability and success in managing ambiguity

• Demonstrated ability and success in juggling multiple projects and competing priorities

• Detail-oriented: Does not let important details become forgotten. Ability to manage several detailed processes with strong management skills and ability to project plan.

• Strong, team player and possession of customer orientation service. Be incredibly solutions-oriented, always presenting a proposed solution when encountering a roadblock.

• Critical-thinking: ability to navigate complex and first-time accounting transactions, review and site authoritative literature.

• Demonstrated the ability to process and execute in a high-volume task environment.

• Legally eligible to work in the United States; no sponsorship provided

Additional Information

_ Salary_

Salary for this position is competitive and depends on prior experience, degree attainment, and credentials.

_ Benefits_

A competitive benefits package will also be offered.

KIPP Memphis is committed to a policy of equal treatment for all individuals applying to the school. KIPP Memphis does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.

All application information will be kept confidential according to EEO guidelines.