Cash Associate

Farmacy SB is seeking an experienced Cash Associate to support our Santa Barbara store.

At Farmacy SB, we believe in the power of sustainably produced cannabis products for recreation, self-care, and social connection. Our holistic experience is inspired by the pursuit of a life well-lived, supporting happy lives and personal satisfaction through a natural and local approach. We make every customer feel comfortable and heard, from canna-curious novices to experienced cannabis users.

As Retail Cash Associate, you're responsible for providing support in accounting, cash policies & procedures and analysis, and making recommendations to assist the Retail Finance and Store Teams to ensure operational efficiency at the store level.

You serve as a business partner to the Store, the Field and our Corporate Offices.

CORE RESPONSIBILITIES:

Sales & Profitability

• Own all cash and accounting processes at the store level and be a subject matter expert in all retail finance needs at the store level.
• Keep exceptionally organized and accurate retail financial records in accordance with cash and accounting Glass House Group processes.
• Assist the store by providing various reports in all budget and expense related items.
• Prioritizes and communicates department issues to the Retail Controller and General Manager.
• Support expense controls within the store to ensure they are met.

Cash Handling

• Administer cashiering tasks including all cash related opening/closing duties, assembling/verifying cash deposits, counting tills, tips, and ensuring that the store has adequate change on hand.
• Research and report discrepancies, before reconciling them.
• Scheduling change orders and replenishing Petty Cash as needed.
• Performs daily safe/vault cash audits and reconciliation.
• Recording information in relevant booking keeping ledgers including the TREEZ cash management module.
• Ensure all cash transaction support is reviewed and uploaded into shared drive daily.
• Prepare cash drop paperwork to armored car service as needed.
• Reconcile sales reports from prior evening shifts.
• Assist in providing data for auditors as needed.
• Prepares Vendor cash payments (COD and Terms) and enters the transaction into the Treez cash module. May schedule Vendor payment pick-ups as needed.
• Partners with Vendors to collect correct documentation (New Vendor Form, W-9 Form, etc.) and communicates with Vendors to resolve payment discrepancies.
• Enters Sales, Tax, and COGS data into Excel spreadsheet templates for the Accountancy Team.
• Scans and verifies Final Vendor Package (invoice, Treez PO, and manifest, and signed receipt) in the shared drive for each cash payment that is completed.
• Ensures Accounts Payable balances are correct in POS system and reports relating to this are accurate.

Operations

• Lead the team to perform all store level operational cash procedures accurately and in a timely fashion, in accordance with all company policies and procedures.
• Constantly evaluate current processes to ensure they are streamlined and efficient.
• Ensure that all operational cash tasks are completed and support that all backstock areas are clean and organized where cash is stored.
• Ensure compliance with all DCC, State and City regulations.
• Ensure compliance with company emergency and safety procedures to protect employees and customers from accidents and incidents.

Leadership & Communication

• Support, contribute and participate on applicable finance calls, market calls and market meetings.
• Exhibit effective and positive communications skills in both written and verbal form.
• Exhibit consistent follow through and problem-solving skills.
• Possess and exhibits excellent communication skills, superior knowledge of business functions, exceptional budgeting and finance skills, and strong leadership qualities.
• Communicates store and company financial information/directives to the Store Team when applicable.

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are a requirement of the Employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

REQUIREMENTS

• Prior heavy cash handling experience.
• MS Office; intermediate to advanced Excel.
• High School diploma or GED; 1-4 years of college level courses preferred
• Must have superior knowledge of business functions, budgeting and finance skills.
• Exceptional organizational skills and attentive to detail with the ability to maintain accurate retail financial records in accordance with cash and accounting processes.
• Must possess effective and positive communications skills in both written and verbal form
• Prior experience working in cannabis or other regulated industry a plus
• Regular attendance and punctuality are essential

Who We Are

Farmacy SB is part of Glass House Brands’ family of adult-use recreational cannabis stores, offering curated products for cannabis consumers aged 21+. Our focus on sustainable practices at every step of the way, ensures that all of our products are natural, ethically produced, and free from harmful chemicals.

We are industry advocates, partnering with local governments to support safer access and smart regulation. Overall, we are blazing a trail for this new industry and helping define what it will be for generations to come.

We strive to be a positive presence in every community in which we operate. We contribute to various local arts and education programs and provide jobs with generous pay and benefits that exceed state-mandated minimums.

We offer a competitive hourly wage, ongoing education, opportunities for advancement.

AAP/EEO Statement

Farmacy SB and Glass House Brands provide equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.