Capital Improvement Manager

The Capital Improvement Manager, a pivotal role within the Capital Projects Department, is responsible for overseeing the development of capital and infrastructure projects. Reporting to the Director of Capital Projects, the incumbent assists with managing the entire project lifecycle, from budgeting to close-out from an administrative and financial viewpoint. The position requires effective handling of citizen inquiries and stakeholder inquiries, participation in off-hour meetings and presentations, and experience in developing and conducting community outreach. The Capital Improvement Manager contributes to the City's growth by ensuring the successful execution of infrastructure projects, reflecting commitment to excellence, collaboration, and a service-centric approach to providing and enhancing customer care.

The ideal candidate for the Capital Improvement Manager position will possess a dynamic blend of leadership, strategic thinking, and project management skills. We prefer candidates with a proven track record in managing diverse Capital Improvement projects with a creative approach to problem solving. Strong interpersonal and communication skills are essential, as the role involves coordinating activities with various City departments, public agencies, and addressing citizen inquiries. Preference will be given to candidates with a successful history of fostering a collaborative and high-performance team environment. Experience in developing and implementing strategic goals, policies, and procedures, along with a deep understanding of public administration principles, will be highly valued. The ability to navigate complex regulatory frameworks and stay informed about relevant codes and regulations is crucial. We seek candidates with a commitment to excellence, effective representation of the department at meetings, and the flexibility to handle off-hour commitments and occasional community engagement and outreach meetings. A Bachelor's Degree in a related field is required, and possession of a valid California driver's license is preferred. Overall, we value individuals who can contribute to the City's growth and development through proactive and strategic management of Capital Improvement projects and a desire to work in a highly motivated and service-centered team environment.

An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire. Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire.

DEFINITION: The Capital Improvement Manager is responsible for the development and implementation of the Capital Improvement Program (CIP). The Capital Improvement Manager oversees project management of capital projects and facility upgrade projects, and works with professional, technical and supervisory staff to ensure project schedules, costs and performance meet expectations. The Capital Improvement Manager monitors the progress of assigned projects at all stages of development to ensure projects are delivered timely, efficiently, and cost-effectively. The Capital Improvement Manager is an at-will position that is appointed by and sits at the pleasure of the City Manager.

SUPERVISION RECEIVED AND EXERCISED: Receives general direction from the Director of Capital Projects, or designee. May exercise direct supervision over professional, technical and contracted staff. The Capital Improvement Manager may serve as the acting department head in the absence of the Director of Capital Projects.

CLASS CHARACTERISTICS: This is a single, management level position. The incumbent reports to the Director of Capital Projects and typically has responsibility for providing indirect management of projects and may provide direct supervision to professional and technical staff.

EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans, coordinates, manages and oversees activities including the budgeting, scheduling, programming, planning, design development and construction of City infrastructure projects including streets, traffic control devices, sewer lines, water lines, buildings, parks, and other facilities/infrastructure owned and operated by the City.
• Develops and implements department goals, objectives, policies and procedures.
• Coordinates Capital Projects Department activities with those of other City departments and other public agencies.
• Directs, oversees and participates in the development of various department work plans.
• Leads the development of the City's Capital Improvement Program and budget.
• Manages and oversees the review of CIP requests and proposals during the annual budget process.
• Participates in department budget preparation and administration.
• Prepares cost estimates for budget recommendations and justification for requests related to staffing, supplies, materials, equipment, training, etc.
• Reviews and evaluates work products, methods, and procedures.
• Prepares or supervises the preparation of a variety of reports, correspondence, and special studies.
• Responds to complex citizen inquiries and complaints.
• Represents the department and City at a variety of meetings.
• Implement and/or oversee various special projects assigned to the Capital Projects Department.
• Provides legislative analysis of potential new legislation.
• Conducts grant research and prepares grant applications on behalf of the Department.
• Performs other duties as assigned to support and enhance the City's Capital Improvement Program.

EDUCATION AND EXPERIENCE:Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:
Education: A Bachelor's Degree from an accredited college or university with major course work in public administration, public finance, planning, project management, construction management, management, civil engineering or related field.
Experience: Five (5) years of increasingly responsible experience in public administration, , Capital Improvement program/project management, or comparable experience demonstrating the ability to perform the essential functions of the position, including two (2) years of supervisory responsibility..
LICENSES AND CERTIFICATES: Possession of, or ability to obtain, a valid California driver's license.
Possession of the following certification is desired, but not required: Valid Certificate of Registration as a Professional Civil Engineer in the State of California.WORKING CONDITIONS: May serve as staff to commissions and may be required to attend off-hour meetings.
PHYSICAL DEMANDS: Mobility to work in a standard office or construction environment, use standard office equipment and attend off-site meetings. On an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist, and reach while performing office duties; mobility to occasionally traverse uneven terrain, periodically standing, stooping, bending, climbing and kneeling to perform inspections; on occasion may be required to work in exposure to weather. Manual dexterity to use standard office equipment and supplies and small tools and to manipulate both single sheets of paper and large document holders (manuals, binders, etc.); vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to 25 pounds such as files, manuals, or small tools and equipment for distances up to 50 feet.

ENVIRONMENTAL ELEMENTS: Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.
Employment Type: Regular Full Time