Address
Form of workSummary:
The Campaign Coordinator works closely with the President and CEO, Chief Operating Officer, Campaign Chairs, and campaign counsel to help keep the capital campaign on schedule and progressing with a high level of visibility and momentum that engenders a sense of excitement, optimism, and confidence in achieving the campaign goal.
Major Donor Work:
Make arrangements for meetings with major donors: Work with the COO and campaign leaders to schedule meetings with prospective donors. This includes email and phone calls to all people involved. Once the donor has agreed to meet, he/she is responsible for making the meeting happen.
Assist the COO and other campaign leaders in keeping the momentum for arranging meetings with donors. He/she makes suggestions about possible meetings/engagement opportunities and encourages the leaders to be proactive in reaching out to donors.
Handle meeting responsibilities include making lunch reservations, coordinating schedules with a staff person for a tour of the grounds, sending a confirming email or note the day before the meeting, sending any necessary information to the donor before the meeting.
- Prepare materials needed for major donor meetings: Prepare customized package of materials for donor meetings as directed by the COO and solicitors.
- Follow up from major donor meetings: Ensure the donor is thanked appropriately and receives the materials or follow-up action promised at the meeting.
- Conduct prospect identification and research: Conducts prospect research to identify prospective donors and to gather information about people, both new prospects and current donors.
- Working with the campaign committee, develop and execute a communication plan for donors.
- Plan and execute small campaign-related events.
Campaign Committee Work:
Work with the COO and campaign leaders to schedule committee meetings and make sure that all of the necessary material is organized and available at the meeting. Attends each meeting and keeps accurate notes about what happened, especially noting who agreed to do what actions following the meeting. Follows up with each person, reminding (and clarifying with) them about what they have agreed to do and provides them with whatever they need to get the task done.
- Coordinate other meeting follow-up, such as drafting notes for the campaign leadership to work with after the meeting.
Gift Acknowledgment and Tracking:
- Ensure that every campaign gift and pledge is managed seamlessly so that the donor is officially thanked within 48 hours of receiving the gift/pledge and thanked again by other members of the campaign team.
- Make sure each gift is credited appropriately in the donor record CRM system, noting any on-going pledge payments and reminders.
- Update the campaign reports and has current campaign reports easily accessible.
- Maintain an updated list of naming opportunities.
Campaign Reporting and Coordination:
- Develop and maintain an accurate report of campaign progress to date.
- Coordinate with the other development staff to make sure that all contact with campaign donors is coordinated so as not to conflict with special events, the annual fund, or other operating fundraising and volunteer efforts.
Communications and Public Relations Planning:
- Assist in developing and executing, with the Campaign leadership and staff, a public relations/communications plan to keep the campaign in the public’s eye and to maintain its momentum.
- Coordinate communications to update all constituencies on campaign progress.
Knowledge, Skills & Abilities:
- Bachelor’s degree; or its equivalent work experience.
- Minimum of 5 years of project management experience.
- High computer aptitude. Knowledge of how Raiser’s Edge NXT software interfaces with external communications a plus.
- Strong proofreading skills, familiarity with AP and Chicago styles.
- Ability to articulate ideas clearly (both written and orally), listen accurately and establish personal rapport with people from a variety of backgrounds.
- Maintains dignity and self-control in stressful situations.
- Objective about personal strengths and limitations.
- Proven logical, systematic, integrative, conceptualizing thought process.
Equal Employment Opportunity:
Family Services, Inc. provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, sexual orientation, or non-disqualifying physical or mental handicap or disability.
Americans with Disabilities Act:
Applicants as well as employees who are or become disabled must be able to perform the essential duties and responsibilities either unaided or with reasonable accommodation. Family Services, Inc. shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.
Job Responsibilities:
The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential responsibilities of the job and should not be considered a detailed description of all the work requirements of the position. Family Services, Inc. reserves the right to revise the job duties and responsibilities at any time with or without notice, based on the needs of the organization.
