Calendaring Specialist

Calendaring Clerk

Litigation Full-Time

Are you passionate about social justice? Have you dreamed about a career where you help people every day? If so, you might be a great fit for our team. The Law Offices of Scott Warmuth is hiring for a Calendaring Clerk for the Litigation Team, which supports the Personal Injury and Employment Law departments.

About Us

The Law Offices of Scott Warmuth is committed to five core values: loyalty, integrity, lifelong learning, critical thinking, and collective accountability. We strive to be known for having the best customer service, high character staff, and servant leadership. These values and vision, combined with our decades of experience, have enabled our law firm to achieve great results on behalf of our clients. We are proud of our organization, and our success is due to the dedication and talent of our attorneys and staff. We attract our outstanding team by providing interesting work, a supportive and collegial work environment, personal satisfaction, competitive compensation and benefits, and a pathway for professional development and growth. We are an equal opportunity employer.

Job Description

The Calendaring Clerk plays an important role to both the Employment Law and Personal Injury Departments. This position provides administrative, documentation and project support to the Litigation Support Team, primarily assisting with setting appointments, maintaining the calendar and other duties as assigned. The department operates in a fast-paced, team-oriented environment.

Job Qualifications

• Proficiency in English; Spanish, Mandarin, and/or Cantonese is a plus
• Education: High school or equivalent (preferred)
• Strong written and verbal communication skills with strong attention to detail
• Analytical and critical thinker
• Excellent hands-on computer skills
• Great interpersonal skills
• Ability to multi-task and work in a fast-paced environment
• Ability to work well independently and within a team
• Ability to work well under pressure, meet deadlines, and maintain accurate files
• Ability to function with a high level of patience, tact, and diplomacy in handling negative or challenging situations
• Familiarity with Microsoft Word Suite required

Job Responsibilities

• Manage calendar scheduling for Personal Injury and Employment Law departments
• Update case files with appointment dates and times on Smart Advocate
• Add remote appearance information to appointments in Smart Advocate
• Track important legal and filing deadlines and send reminders on upcoming deadlines and appointments as needed
• Maintain confidentiality in all aspects of the job
• Assist the Personal Injury and Employment Law departments with other duties as assigned

About This Position

• Job Type: Full-time
• In-Office Job Location: City of Industry, CA or San Gabriel, CA (in person)**
• Pay range: $20-22/hr
• We offer a professional work environment and a competitive compensation package
• We offer a benefits package that includes a 401(k), 401(k) employer match, health, dental, and vision insurance, paid holidays, and paid vacation

Please apply if you have Employment Law and/or Personal Injury or other legal experience, if you have limited experience with plans to ultimately have a career in law, or if you have customer service experience and enjoy helping others.

**hybrid schedule possible, pending approval process