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Form of work
SalaryDESCRIPTION:
3-Months Temporary Assignment
As directed by the Buyers and the Materials Manager, compiles information and records to assist in preparing and expediting purchase orders for procurement of material and obtaining supplier information, as well as supplying clerical support for the department by performing the following duties.
RESPONSIBILITIES:
Verifies nomenclature and specifications of purchase requests.
Obtain prices and specifications and set up new vendors/suppliers, including changes to supplier addresses, remit to addresses, contact information. Verify validity of new suppliers through the compliance screening software.
Enters purchase orders for Buyer/Planner originating request.
Process Defective Material Report (DMR) to debit supplier of returned materials. Create MSO/Proforma invoice to ship defective material.
Manage new part set up process from Purchasing Dashboard; Obtain approval of new Buyout parts from Product Managers, create new part set ups and release sales order upon completion of new part set up.
Assist in the resolution of invoice errors and receipts not invoiced (RNI) by verifying invoices from suppliers for cost discrepancies and/or receiving discrepancies. Perform necessary receiving transactions to clear errors for Accounts Payable to process for payment.
Compile records of purchase orders with Purchase Price Variances (PPV) and assist Buyer/Planners and management in the PPV process.
Compile new part costs and create cost report for Finance Department
Participate in JSOX and ISO audit sessions as required.
Organization of all retained records to support compliance to REACH, RoHS and Conflict Minerals reporting.
Provides miscellaneous clerical functions and support to special project requests as directed by Materials Manager.
REQUIREMENTS:
USER DEFINED: This position requires an individual to provide clerical support to various department buyers. On occasion, when directed to do so by the buyers, the individual will perform the following routine tasks normally performed by the buyers. Those routine tasks are: 1) contact suppliers to expedite purchased materials and when necessary, deliver the information to internal using departments, 2) follow-up on quotation requests with suppliers and obtain the required information for the buyers, and 3) assist the buyers in the process of purchase order placement by contacting the buyer selected suppliers.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: High school diploma pr general education degree (GED); and at least one year related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and purchase order instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before small groups of customers or employees of organization.
MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.
REASONING ABILITY: Ability to apply commonsense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Ashcroft Inc. is an Equal Employment Opportunity Employer
EOE AA M/F/Vet/Disability
Please note: The position requires U.S. Citizen, Permanent Legal Resident or granted Asylee/Refugee
status under the Immigration and Nationality Act.
