Business Office Specialist (Personnel And Media)

Position Type:
ADMINISTRATIVE SUPPORT/Business Office Specialist
Date Posted:
10/26/2023
Location:
District Administrative Center
Date Available:
11/13/2023
Closing Date:
until filled
TERM OF EMPLOYMENT: 261 Days; 12 Months
COMPENSATION: $16.97 - $18.67
REPORTS TO: Director of Financial Services
HOURS: 40 Hours per week, Monday-Friday
CLASSIFICATION: Hourly
FUNCTION
The Business Office Specialist (Personnel & Media) assists with the district's public relations by prompt and courteous handling of all inquiries and the related workload which flows through this department..
QUALIFICATIONS

1. Knowledge of general office procedures.
2. Knowledge of computer software and applications, i.e. Microsoft Office, i.e. Word and Excel, Google, etc.
3. Ability to operate machines typically found in a Business Office.
4. Ability to relate cordially with staff, parents, students and the general public.
5. Ability to perform basic mathematical operations as required in routine fiscal operations.
6. Knowledge of social media platforms, i.e. Facebook, Instagram, etc.
7. Availability to attend (travel to) workshops, conferences and training, as necessary.
8. Such alternatives to the above qualifications as the Superintendent may find appropriate.

GENERAL RESPONSIBILITIES

1. Greet all visitors courteously, determine their needs, checks appointments and directs or escorts them to the proper person.
2. Answer incoming calls and respond appropriately to requests for information.
3. Initiate newly hired employees' employment packet. Initial onboarding of new staff.
4. Manages and oversees district marquee, district websites, social media and district calendar.
5. Maintain employee application database & communication
6. Organize travel accommodations for extra-curricular activities.
7. Maintain Open Enrollment Records, student counts, etc.
8. Assist if needed the Administrative Assistant with district facility requests, rental agreements, etc.
9. Assist if needed the Business Office Specialist (Purchasing) with the National School Lunch Program.
10. Assist if needed the Business Office Specialist (Payroll) with extracurricular revenues & etc.
11. Provide notary services.
12. Perform clerical duties such as typing, sorting, distributing mail, counting and depositing money, filing and assisting with work overflow. Maintain departmental files.
13. Assists other departments in the office as necessary.
14. Performs other duties as directed.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

1. Stooping, kneeling, bending, climbing, turning, as necessary to access storage areas, file cabinets, etc.
2. Sitting and/or standing for extended periods of time, as in filing, collating, typing, etc.
3. Lifting, placing, maneuvering loads of 20-35 lbs., i.e., record books, supply items, etc.
4. Maintain and clean designated work stations.
5. Work under minimum supervision; make sound decisions; maintain cooperative relations.

TERMS OF EMPLOYMENT
Twelve-month contract. Salary as determined by the Board of Education. Leave Accumulation & Vacation in accordance with Board policy. Annual evaluation in accordance with Board policy.
EVALUATION
Performance of this position will be evaluated annually in accordance with provisions of the Board of Education policy on evaluation of administrative personnel.
The Thatcher Unified School District No. 4 is an equal opportunity employer and does not discriminate on the basis of national origin, race, color, sex, age, marital status, ethnicity, religion, gender or disability in its educational or employment opportunities. The information contained in this posting is not an exhaustive list of the duties performed for this position. Additional duties may be assigned at the discretion of the Supervisor and/or Superintendent