Business Office Assistant

The Herrick District Library is seeking a responsible, detail-oriented Assistant to join our administrative team. The Business Office Assistant performs higher level clerical tasks requiring deep knowledge and experience with departmental policies and procedures. Must be able to keep detailed records, generate reports, find discrepancies, and reconcile accounts. Accuracy is imperative.

This position requires a Bachelor’s Degree.

Essential Functions:

• Positively represents the library
• Demonstrates excellent communication skills, both verbal and written
• Demonstrates continuous learning and keeps up to date with skills and best practices
• Reliably handles confidential information
• Maintains accurate records on an ongoing basis, including (but not limited to) budgets, accounts payable, invoices and patron and employee records
• Reconciles cash and prepares corresponding reports
• Codes and enters data into financial software to complete AP, AR and GL processes
• Makes recommended item purchases; receives, processes, verifies and reconciles invoices, making sure that purchases comply with the library’s purchasing policy
• Assists in Human Resources functions including record-keeping, coordinating new hire on-boarding, communicates with and acts as staff liaison with benefits providers
• Works with website and web tools to reflect current procedures and available resources to ensure quality patron experiences with the library
• Approves room and technology bookings
• Encourages others to follow library policies and uses good judgement when deviating from official policies and procedures
• Contributes to the development of departmental procedures and best practices
• Gathers data and creates statistical reports for the purpose of measuring success
• Assists in the preparation of administrative meetings, such as Board meetings and staff in-service
• Works with manager to set and accomplish goals to meet strategic initiatives
• Miscellaneous duties and responsibilities as required or assigned

Schedule:

• 8:00 a.m. - 5:00 p.m. Monday through Friday
• Occasional Sunday

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions.

• Occasionally requires lifting, pushing, pulling and carrying objects weighing up to 50 pounds.
• Frequently requires use of office equipment as well and long periods of sitting, standing or walking as needed.
• Occasionally requires stooping and crouching.
• Occasionally requires reaching, including overhead reaching.

Qualifications:

• Bachelor’s degree required
• High proficiency in technology including but not limited to spreadsheets, word processing accounting software, library software
• Excellent attention to detail specifically in data entry and processing

Job Type: Full-time

Pay: $20.06 - $25.64 per hour

Expected hours: 40 per week

Benefits:

• Employee assistance program
• Flexible spending account
• Health savings account
• Life insurance
• Retirement plan

Schedule:

• 8 hour shift
• Day shift

Work Location: In person