Business And Operations Manager

New England Conservatory, an independent not-for-profit institution, is recognized internationally as a leader among music schools, educating and training musicians of all ages from around the world. With music students representing more than 40 countries, NEC cultivates a diverse, dynamic community for students, providing them with performance opportunities and high-caliber training by 225 internationally esteemed artist-teachers and scholars. NEC pushes the boundaries of making and teaching music through college-level musical training in classical, jazz, and Contemporary Improvisation. It offers unique interdisciplinary programs such as Entrepreneurial Musicianship and Community Performances & Partnerships that empower students to create their own musical opportunities. As part of NEC's mission to make lifelong music education available to everyone, the Preparatory School and School of Continuing Education delivers training and performance opportunities for children, pre-college students, and adults.

NEC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship, disability, or veteran status.

New England Conservatory (NEC) has determined that the highest possible rate of COVID-19 vaccination offers the best assurance of safeguarding the health of all members of our community. Therefore, NEC is requiring all employees to receive the final dose of the COVID-19 vaccine by September 3, 2021. All newly hired employees at NEC must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. Additionally, all members of the NEC community are required to receive a COVID-19 vaccine booster by February 1, 2022, or within fourteen days of eligibility. For more information, please contact NEC Human Resources.

JOB SUMMARY:

Expanded Education at New England Conservatory is looking for a Business and Operations Manager as we expand programming, implementing new technology to support our work, and increase our reach in the greater Boston area and beyond. Reporting to the Director of Business and Enrollment Operations. this new position manages financial functions such as faculty payroll, contract and grant accounting, budgeting, forecasting, student scholarship awards, procurement card reconciling, and invoicing to vendors. This position additionally works collaboratively to support the organization and planning of operations for Expanded Education programming as this new division grows and evolves. The ideal candidate thrives in a fast-pace environment that encourages enrolment by providing superior attention to detail in all financial matters, and an elevated level of customer service to faculty and staff, as well as students and families where necessary. We seek culturally competent candidateswho will thriveon a campus that is committed to advancing the principles of social equity and inclusion, environmental and climate justice, and equal access to resources and opportunities.

ESSENTIAL FUNCTIONS:

• With a full understanding of NEC’s budgetary structure and processes and under the direction of the Director, responsible for the accounting, analysis, and projections of all Expanded Education accounts and budgets.

• Coordinate complex monthly faculty payroll process, with accuracy and timeliness. Answer questions from faculty and prepare payroll documents.

• Manages and facilitates the faculty hiring , onboarding , and contracting process, ensuring timely and accurate for new faculty and other roles as applicable. Ensures cohesion to NEC policies and collaboration with other campus partners.

• Track tuition revenue, and reconcile across various budget lines for all programs.

• Complete frequent revenue and expenses projections utilizing revenue and enrollment data. Prepares complex technical, administrative, and financial dashboards and statistical reports that present and interpret data.

• Communicate and answer inquiries from departments or programs regarding budgets and actual spending.

• Provides oversight for student accounts including management and monitoring of accounts receivables. Engages with students and families about complex student account issues, pending balances, and/or questions. Process refunds when necessary.

• Assist to prepare the budget to be approved by the senior leadership and Board of Trustees on a quarterly basis.

• Maintain/record/reconcile the transactions for several accounts, included grant-funded accounts that require reporting to external agencies.

• Review and approve requisitions, purchase orders, sends authorizations, and expense reports. Reconcile and accurately classify all expenditures including procurement card transactions.

• Identify and make recommendations for process improvements and operational efficiency enhancement for Business and operational functions within Expanded Education.

• Provide specific planning and organization support and oversight for grant program operations, including coordination and communication aspects for satellite and partnership programing.

• Collaborate with Expanded Ed colleagues, as well as partner constituents, to ensure successful implementation, adaption, and sustainability for new growing programs.

QUALIFICATIONS:

• Bachelor’s degree in Accounting, Business, or Finance preferred, or an equivalent combination of education and experience.

• 3-5 years’ experience working in payroll management, accounting, or budgeting, preferably in higher education.

• 2-4 years of experience with budgeting and enrollment databases, preferably Slate CRM. Strong organizational and multitasking skills including the ability to be detailed oriented and deadline driven with exceptional analytical skills along with maintaining accuracy.

• Strong organization and multitasking skills including the ability to be detailed-oriented and deadline driven with exceptional analytical skills along with maintaining accuracy.

• Strong knowledge of MS Office applications, Google Suite, and spreadsheet applications

• Ability to comprehend, analyze and summarize complex financial information and perform reconciliations.

• Preference is given to candidates who have higher education enrollment and budgeting experience.

• Excellent interpersonal communication skills, with a focus on superior customer service

• Ability to work independently and as part of a dynamic team, and in a fast-paced environment with a growing team

• Cultural competence and ability to communicate effectively with diverse constituencies

• Flexibility and adaptability to shifting with changing priorities. Ability to manage multiple tasks at once, with tight and shifting deadlines

• Strong analytical skills, with superior attention to detail

BENEFITS:

• 35 Hour Work Week

• Medical Plans

• Dental

• Vision

• Retirement Savings Account

Annual Clery Report

In accordance with the federal Clery and Campus SaVE Acts, New England Conservatory of Music (NEC) commits to providing all current and prospective students and employees with access to the annual Campus Security and Fire Safety Report. This report will provide the reader with a record of statistics regarding crimes that were reported in the NEC community during the previous three years as well as College policies and procedures, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. This report may be accessed here View the report. A paper copy can be requested by contacting NEC's Director of Public Safety at 290 Huntington Ave, Boston, MA 02115.