Business Administrative Analyst/Coordinator

Note: Position is remote but the successful candidate MUST live with the National Capital Region and be able to travel to the Pentagon periodically (1-3 times a month) in execution of duties.

Duties and Responsibilities –

Contract Administrative Support (CAS):

· Develop, administer, train, and report status of administrative systems to support contract requirements in direct support to Program Manager & SLI Principal-in-Charge (PIC)

o Employee interviewing, hiring, and onboarding processes; offboarding/termination

o Employee Timekeeping system

o GFE accountability system

o Employee background check and credentialing

o Parking and visitor requests

o Employee mandatory Government training

· Serve as Client interface with Government Administrative personnel in execution of duties

o Proactive without being overbearing

o Patient without letting things slide to the point of failure; elevate when necessary

o Detailed record keeping; this will support internal performance metrics

o Responsible for this key relationship

· Coordinate Employee Support; Serve as employee POC for administrative issues

· Develop, monitor, and produce reports on internal systems performance/metrics

· Assist the Program Manager (PgM) in the development of reports, contract deliverables, briefings, and contract performance metrics; Ensure deliverables are on time and good quality

o Monthly Workload Management Report

o Annual State of the Contract Briefing

o SOP and Process Document Development

· Assist the SLI Financial Officer in preparation and submission of the monthly invoice

· Assist the SLI Security Officer in preparation and coordination of employee background check and credentialling package documents; track and report status

· Assist the PgM and SLI PIC in the development of Job Description development for advertisement; Work with HR/Recruiting to understand contract position requirements; Screens candidates for labor category and contract qualifications; Conduct interviews and candidate screening for PgM/PIC technical interview and decision; Prepares candidate packet (resume and summary of qualifications) for Government approval; Tracks & reports status.

· Maintains internal contract documentation and records

Contract Past Performance Development:

· Develop procedures, documents, and interview methodologies to capture contract PP

· Assist the SLI Proposal Manager with the development of PP documents for proposal support

· Develop a library system to organize and quickly retrieve contract PP for proposal support

Contract Administration:

· Organizes and keeps up-to-date active contract records such as base contract, TORNs, modifications, and option year (DoD focus)

· Drafts, coordinates, and maintains completed records of teaming agreements, non-disclosure agreements, subcontracts, task orders, and other contract administration documentation

· Assists in gathering, coordinating, synthesizing, and preparing information for sources sought notices, solicitations, and TORNs

· Learns the USACE and DoD specific contracting methods, language, and processes; Monitors contracting news for changes, updates, and initiatives; Advises SLI leadership

· Education: Associates Degree – minimum; Bachelor’s Degree – preferred

· Mid-career: 7-15 years of work experience with previous experience as a Senior Administrative Assistant responsible for setting up and managing information systems and developing report formats with minimal oversight or guidance; Previous experience in contract administration preferred

· Certification and/or training as a contracting specialist/assistant; Government contracting experience preferred

· Highly organized with demonstrated potential/performance in establishing organizational systems to be used by others and/or organizations

· Proactive, self-starter that sees what needs to be done, takes action, and solves problems

· Previous recruiting experience, coordinating interviews, screening candidates…etc. preferred

· Desire to grow, learn, and develop is a must; not afraid to step out of comfort zone to tackle new tasks and learn new processes without formal training or direction

· Supervisory experience and/or desire is a plus