Address
Form of workPosition Details
Classification Information
Unit
Job Status
FLSA
Position Information
Position Title
BUSAR'S ASSISTANT
Reports To
Faculty Discipline
N/A - Not Applicable
Faculty is eligible for Tenure Track?
Funding Source
Functions and Responsibilities
Job Summary
Under the supervision of the Bursar or designee, the Busar Assistant is to assist one or more Cashier with specific bursar functions.
Supervisory Role
Oral and written instructions are received from the Bursars, or designee. Bursar Assistant may supervise student workers.
Duties & Responsibilities
1.BILLING
a) Review all bills placed in the agency files for accuracy. Assist in preparing invoices to the various agencies recording all invoices in the agency record book, keypunching amounts into the system, typing billing material to be forward to the agency. Record all payments received in the mail to the agency record book. Send payment reminder letters to agencies who are overdue in payment.
b) Process chargeback forms which cover partial student tuition payment. Type billing invoices and forward to the designated counties.
c) Assist the Bursar with the processing of all waivers. (Presidential, Employee Special Programs, Senior Citizen, Veterans Administration etc.)
2.STUDENT EXIT INTERVIEWS
a) Under the direction of the Bursar, or designee, conduct clearance interviews with all exiting students who received guaranteed student loans.
3.CASHIER
a) As assigned by the Bursar to assist the cashiers. During a specified time scheduled daily, perform functions as Cashier
b) Collect payments for students registering for credit and non-credit courses, Day care and Health Services, Fees, Transcripts, bad checks, Graduation and department materials.
c) Prepare journals of daily cash activities, assigning correct account number to each transaction. Provide Bursar's office file with payment, cash register tape and deposit records.
d) Batch and Keypunch all payments into the computer terminal.
e) Count Cafeteria and bookstore deposits, count cash received and complete deposit slips.
f) Take deposits to the Bank
g) Make copies of all checks ( except Students) and record in check register.
h) Log all deposits in the Deposit Journal
i) Process admissions applications deposits, count checks and money orders received to prove submittals. Complete deposit slip.
j) Research Transcript Applications submitted by Registrar's office, ensuring that all financial obligations are met by each student before processing application.
k) Submit listing of bills to be regenerated to Computer Services. Process and forward to students when resubmitted.
l) Coordinate and process all non-credit registration payments
m) Perform other duties and related functions as assigned by the Bursar.
Physical Requirements
The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential responsibilities and
functions of the job and are not meant to be all inclusive. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
Unless reasonable accommodations can be made, while performing this job the staff member shall:
• Use strength to lift items needed to perform the functions of the job.
• Sit, stand and walk/move from place to place for required periods of
time.
• Move between buildings.
• Speak and hear, communicate using telephone and/or walkie talkie.
• Use close vision, color vision, peripheral vision and depth perception
along with the ability to focus vision.
• Communicate effectively in English, using proper grammar and
vocabulary.
• Reach with hands and arms and use hands and fingers to handle
objects and operate tools, including but not limited to, computers,
keyboards, telephones, calculators, and controls.
• Bend, twist, climb, push, pull, and lift.
Additional Requirements
Minimum Qualifications
Experience (number of years), Knowledge and/or Abilities
1. High School diploma or equivalent.
2. Working Knowledge of math, office practices and procedures.
3. Ability to understand and carry out oral and written instructions.
4. Ability to meet the public well and to deal effectively with questions or problems, giving assistance when needed.
5. Ability to establish and maintain effective working relationships with co-workers and employees and officials in other departments.
6. Ability to communicate effectively, orally and in writing.
7. Excellent interpersonal skills.
8. Ability to work in a multi-cultural environment.
9. Ability to work independently with minimum supervision
Education Requirements
High School Diploma
Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)
Preferred Qualifications
Experience (number of years), Knowledge and/or Abilities
Education Requirements
Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)
Classification Information
Unit
Job Status
FLSA
Position Information
Position Title
BUSAR'S ASSISTANT
Reports To
Faculty Discipline
N/A - Not Applicable
Faculty is eligible for Tenure Track?
Funding Source
Functions and Responsibilities
Job Summary
Under the supervision of the Bursar or designee, the Busar Assistant is to assist one or more Cashier with specific bursar functions.
Supervisory Role
Oral and written instructions are received from the Bursars, or designee. Bursar Assistant may supervise student workers.
Duties & Responsibilities
1.BILLING
a) Review all bills placed in the agency files for accuracy. Assist in preparing invoices to the various agencies recording all invoices in the agency record book, keypunching amounts into the system, typing billing material to be forward to the agency. Record all payments received in the mail to the agency record book. Send payment reminder letters to agencies who are overdue in payment.
b) Process chargeback forms which cover partial student tuition payment. Type billing invoices and forward to the designated counties.
c) Assist the Bursar with the processing of all waivers. (Presidential, Employee Special Programs, Senior Citizen, Veterans Administration etc.)
2.STUDENT EXIT INTERVIEWS
a) Under the direction of the Bursar, or designee, conduct clearance interviews with all exiting students who received guaranteed student loans.
3.CASHIER
a) As assigned by the Bursar to assist the cashiers. During a specified time scheduled daily, perform functions as Cashier
b) Collect payments for students registering for credit and non-credit courses, Day care and Health Services, Fees, Transcripts, bad checks, Graduation and department materials.
c) Prepare journals of daily cash activities, assigning correct account number to each transaction. Provide Bursar's office file with payment, cash register tape and deposit records.
d) Batch and Keypunch all payments into the computer terminal.
e) Count Cafeteria and bookstore deposits, count cash received and complete deposit slips.
f) Take deposits to the Bank
g) Make copies of all checks ( except Students) and record in check register.
h) Log all deposits in the Deposit Journal
i) Process admissions applications deposits, count checks and money orders received to prove submittals. Complete deposit slip.
j) Research Transcript Applications submitted by Registrar's office, ensuring that all financial obligations are met by each student before processing application.
k) Submit listing of bills to be regenerated to Computer Services. Process and forward to students when resubmitted.
l) Coordinate and process all non-credit registration payments
m) Perform other duties and related functions as assigned by the Bursar.
Physical Requirements
The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential responsibilities and
functions of the job and are not meant to be all inclusive. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
Unless reasonable accommodations can be made, while performing this job the staff member shall:
• Use strength to lift items needed to perform the functions of the job.
• Sit, stand and walk/move from place to place for required periods of
time.
• Move between buildings.
• Speak and hear, communicate using telephone and/or walkie talkie.
• Use close vision, color vision, peripheral vision and depth perception
along with the ability to focus vision.
• Communicate effectively in English, using proper grammar and
vocabulary.
• Reach with hands and arms and use hands and fingers to handle
objects and operate tools, including but not limited to, computers,
keyboards, telephones, calculators, and controls.
• Bend, twist, climb, push, pull, and lift.
Additional Requirements
Minimum Qualifications
Experience (number of years), Knowledge and/or Abilities
1. High School diploma or equivalent.
2. Working Knowledge of math, office practices and procedures.
3. Ability to understand and carry out oral and written instructions.
4. Ability to meet the public well and to deal effectively with questions or problems, giving assistance when needed.
5. Ability to establish and maintain effective working relationships with co-workers and employees and officials in other departments.
6. Ability to communicate effectively, orally and in writing.
7. Excellent interpersonal skills.
8. Ability to work in a multi-cultural environment.
9. Ability to work independently with minimum supervision
Education Requirements
High School Diploma
Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)
Preferred Qualifications
Experience (number of years), Knowledge and/or Abilities
Education Requirements
Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)
