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Form of workPosition Title: Branch Operations Assistant
Location: Stockton, CA
Reporting to: Branch Manager
Open to Relocation: No
On-Site/Hybrid/Remote: On-Site
Travel Required: 0%
This position is responsible for administrative support as well as provides office coordination and recordkeeping to maintain a smooth flow of information at the branch location. Areas of emphasis may include Accounting, Sales Support, Service Coordination and Reception as well as some Human Resources Support.
Main Duties & Responsibilities
May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
Responsible for confidential and time sensitive material and prepares routine and advanced correspondence including letters, memoranda, and reports. Provides assistance to the branch service group in performing their tasks in an efficient, accurate and timely manner.
Coordinates and performs the collection of accounts receivable and past due accounts.
Prepares weekly and monthly reporting.
Support in the preparation of financial data and responds to accounting audit requests.
Supports human resources functions at the branch level. Verify accuracy and input timecards for payroll.
Special projects and other related duties as assigned by the supervisor.
Reviews and codes accounts payable items to send to GBS for SAP entry.
Ensures integrity of data input into SAP.
Maintain team member information boards as well as appropriate employment postings.
Facilitate good internal and external communication, assistance with all-hands meetings, telephones and general office coordination.
Generates weekly invoicing.
Ensure business records are maintained, including job and customer files, accounting records, and historical files.
Provide a high level of communication with both Customer and Office.
Excellent interpersonal skills and the ability to work well with people at all levels including team members, customers and vendors.
Required Qualifications:
High school diploma or equivalent
2+ years general office/clerical experience
2+ years of experience successfully utilizing Microsoft Office
Preferred Knowledge, Skills and Abilities:
Experience with supervision and Customer Service strongly preferred
Accounting experience
Comprehensive problem solving skills
Neat, organized, enthusiastic, willing to learn and able to work well in a team atmosphere.
Strong PC skills including Microsoft Office with emphasis on Word and Excel as well as database systems. Excellent interpersonal and communication skills, written and verbal
Detail oriented, organized. Complete, process and route appropriate paperwork. Ability to meet deadlines and multitask. Ability to work effectively in a fast paced environment
Commitment to company values
Other tasks as assigned
Working Conditions:
Office Environment.
Occasional overtime required
Able to bend, twist, sit, stand, climb stairs, use keyboard and miscellaneous office equipment for intermittent periods of time in the performance of duties
Sedentary: Involves sitting
Must be able to lift 10 pounds occasionally, frequent lifting of 1-2 pounds
Salary: The compensation range for this position is $20-23 hourly. Pay is based on several factors including but not limited to education, work experience, certifications, etc.
