Borough Secretary/Treasurer

The Borough Secretary/Treasurer assists the Council Members and Mayor in performing various administrative duties. The Borough Secretary/Treasurer is responsible for directing and coordinating various administrative duties, including but not limited to preparing minutes of the meetings/agendas, maintaining the Borough website, preparing the newsletter for publication, preparing financial reports, filing, typing correspondence and completing special projects as assigned, office accounting duties set forth by the Borough Council, processing all invoices correlating them to budget line items, in addition to providing assistance answering the phone and assisting the public.

This is a part-time position with a maximum of 30 hours a week.

Essential Responsibilities of this Position

• Prepare agendas and take Council meeting minutes
• Prepare Monthly reports needed for Council meetings and meeting preparation
• Attend monthly Council and Committee meetings and act as Secretary at those meetings
• Work within the constraints of the budget
• Create and maintain organized, clear, concise, accurate records of invoices and bookkeeping
• Process all invoices, code and correlate to budget line item and match receipts to invoice
• Create and maintain budget spreadsheet-update quarterly; this provides necessary information so that Council can monitor budget compliance and re-allocate funds as necessary
• Maintain Borough correspondence to include phone calls, emails, and paper correspondence
• Type correspondence, documents, forms, and reports for various departments/boards/commissions
• Maintain Borough website, email, and Facebook group
• Maintain term list of Council and board members, and provide information to Bucks County Board of Elections as necessary
• Schedule Rentals and completing the contract process
• Place legal and classified advertisements in the appropriate public menus (ie. Newspapers, web, etc.)
• Prepare water bills quarterly
• Locate and apply for grants
• Maintain organized and required documentation per the PA state historical record retention law
• Maintain organized and required documentation per the PA DCED Manual for Municipal Secretaries

Required Knowledge, Skills, and Abilities (KSA's)

• Ability to work independently and under pressure
• Expert knowledge of Microsoft Office Suite
• Ability to maintain confidentially of information
• Ability to accurately complete administrative forms and reports in a timely fashion
• Ability to adhere to all rules, regulations, and procedures necessary to maintain required licenses, certificates, and/or registrations
• Ability to communicate effectively
• Ability to exercise sound judgment in evaluating situations and in making decisions.
• Ability to maintain acceptable attendance standards
• Ability to maintain socially appropriate behavior
• Ability to work courteously and tactfully with coordination of others
• Ability to establish and maintain effective working relationships with department chairs/ managers, coworkers, Borough Council, and the general public

Minimum Acceptable Experience and Training

• Completion of high school or equivalent.
• Preferred Licenses/ Certificates /Registrations: Pennsylvania Notary, Bonding
• Proficient writing and typing skills.
• Microsoft Office Suite.
• Working knowledge of Quickbooks is essential.

No record of felony conviction, and willingness to submit to a criminal background investigation.

No record of convictions or ARD dispositions for driving under the influence of drugs and/or alcohol within three-years of employment with the Borough.

Job Type: Part-time

Pay: $20.00 - $24.00 per hour

Expected hours: 25 – 30 per week

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Ability to Relocate:

• Richlandtown, PA 18955: Relocate before starting work (Required)

Work Location: In person