Bookkeeper/Office Manager

Our growing, client-focused office needs a well-organized Office Manager to handle day-to-day operations with a focus on effectiveness and accuracy. We're looking for an energetic professional who doesn't mind wearing multiple hats.

As St. Louis' leading home staging company, we have been in business since 2008 and stage over 400 vacant homes each year. Making dreams come true is fun and rewarding. We do it with energy, passion, and unwavering customer focus that have earned us numerous industry awards over the years. We're looking for exceptional talent to join us.

Bookkeeping

• Performs weekly payroll and Federal tax filing
• Performs accounts receivable (A/R) functions including processing invoices and recordkeeping
• Performs accounts payable (A/P) functions including timely payment of bills and recordkeeping
• Prepares job contracts and sends to clients for signature(s)
• Reconciles bank accounts and credit card statements

Administrative Roles

• Provides administrative assistance to the owner as required
• Reads and routes incoming mail on a daily basis
• Maintains the general liability, auto, worker’s compensation and health insurance policies as needed
• Oversees inventory of office supplies, responsible for requisition of office supplies and warehouse supplies
• Manages human resources functions, such as administrative duties of new employee forms and documentation
• Administers employee benefits including paid time off, health insurance, and IRA plan
• Maintains filing system for the business, paper files and computer files

Education, Experience, and Skills Required

• Minimum of 3 years of QuickBooks experience
• General knowledge of human resources processes and requirements
• Knowledge of general office procedures and competency with office equipment: computer, copier, etc.
• Proficient with MS Office Suite, especially Word and Excel
• Knowledge of Trello would be a plus

Office manager responsibilities

• Organized procedures and systems for office personnel and client records including filing, billing, accounts payable, payroll
• Detailed reporting of project phase, duration and expenses; creation of new reports for owner upon request
• Customer communications for all invoicing and payment. Follow-up on payment or contract extension. Answer questions and create a great customer experience
• Office administration including utilities, insurance, banking deposits, proficient office equipment upkeep & troubleshooting
• Expect to learn current processes, evaluate and create well defined success metrics, analysis and improvement plans that speed up and reduce cost of operations
• Accountable for finance management including employee spending, monthly account reconciling, records retention. Approval process for new equipment requests
• Analyze operational spend & identify trends and opportunities for financial leverage
• Ensure compliance with financial, purchasing, safety and other company guidelines & policies
• Skills and experience of the ideal candidate
• 5+ years office management experience with heavy finance/budget accountability
• Associate degree required (B.A. or B.S. preferred)
• Strong organizational & interpersonal skills, written and verbal communications
• Strong problem solving skill and proven ability to develop, monitor and deliver on timelines
• Proficiency in Microsoft Office suite and Quickbooks
• Handles customer interactions with professionalism and grace. Demonstrated ability to handle difficult conversations and diffuse situations.

Personal characteristics needed to be successful in this role

• Highly organized, detail-oriented, self-motivated
• Able to work independently and as a team member
• Problem solver
• Maintains professional demeanor; demonstrates integrity and confidentiality

The right person in this role will have the opportunity to grow with the position and take on additional responsibility. If this sounds exciting to you, please apply to join our team!

Job Type: Part-time

Pay: $22.00 - $26.00 per hour

Expected hours: 25 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Fenton, MO 63026: Relocate before starting work (Required)

Work Location: In person