Bookkeeper/Office Administrator

Job Summary:
We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for managing various administrative tasks and providing support to ensure the smooth operation of our office. The ideal candidate will have strong organizational skills, excellent communication abilities, and a solid understanding of financial processes.

Duties:

Office Coordinator:
- Perform general administrative tasks such as answering phone calls, responding to emails, and managing incoming mail and correspondence.
- Maintain office supplies and equipment, ensuring they are well-stocked and in good working condition
- Assist with marketing needs related to Architecture. Previous architectural office experience preferred. Must have experience with preparing powerpoint presentations as needed.
- Prepare and distribute internal communications, memos, and reports. Assist with H/R needs. Manage employee benefits and profit sharing.

Bookkeeper:
- Manage financial transactions, including invoicing clients and accounts receivable. We currently have an offsite bookkeeper that manages accounts payable and payroll.
- Conduct bank reconciliations and assist with financial report writing
- Utilize accounting software such as QuickBooks, Xero, or similar platforms for data entry and record keeping
- Perform account reconciliations to ensure accuracy and resolve any discrepancies
- Assist with minimal tax-related activities and provide support to accountant during audits.
- Maintain confidentiality of sensitive information and adhere to company policies

Qualifications:
- High school diploma or equivalent; additional education in accounting or business administration is a plus
- Proven experience as an Office Administrator or similar role. Architecture office experience preferred.
- Strong knowledge of financial processes and procedures
- Excellent organizational skills with the ability to prioritize tasks effectively
- Attention to detail and accuracy in data entry and record keeping
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Proficient in using Microsoft Office Suite (Word, Excel, Outlook, Powerpoint)
- Familiarity with technical accounting principles is a plus
- Experience with governmental or corporate accounting is preferred

We offer competitive compensation based on experience.

If you are a motivated individual with a strong attention to detail and a passion for organization, we encourage you to apply for the Office Administrator position. Please submit your resume and cover letter detailing your relevant experience and qualifications. Looking to fill position asap.

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Experience:

• Bookkeeping: 1 year (Required)

Ability to Commute:

• Glendale, CA 91203 (Required)

Ability to Relocate:

• Glendale, CA 91203: Relocate before starting work (Required)

Work Location: In person