Bookkeeper And Operations Administrator

ELITE Advanced Efficiency Worx (EAEW) is now hiring a full-time Bookkeeper and Operations Administrator to join our growing team. This team member will perform accurate data entry in an efficient and effective manner to ensure proper invoicing, work orders, month end close processes. Does this sound like an opportunity that aligns with your skill sets? If so, we’d love to hear from you! Check out the full description and apply directly online.

Ideal Candidate Requirements:

● High School diploma or equivalent & 2+ years relevant work experience

● 1 year of experience in administrative or accounting in the residential maintenance and/or in the home renovations industry preferred

● General accounting knowledge, including AR and AP

● Tech savvy with the ability to quickly learn and apply various business systems

● Ability to analyze large quantities of information

● Must possess strong critical thinking, problem solving, time management, and organizational skills with the ability to work under pressure

● Self-starter with a positive attitude and ability to manage own schedule

● Ability to provide exceptional customer service that aligns to the company values

● Must be able to adapt to a fast-paced, changing environment and exercise independent thought to challenges and improve the status quo

● Proficient in QuickBooks, Microsoft Office Suite (Excel and Word) and Google Suite

● Must possess an unwavering commitment to foster a safe and event-free work environment

● Excellent interpersonal and customer service skills

● Excellent organizational skills and attention to detail

● Excellent verbal and written communication skills with individuals from different backgrounds inside and outside the organization

● Ability to work autonomously

● Valid driver’s license

Job Summary:

*Responsible for day-to-day billing

* Responsible to ensure completeness of all regulatory documentation across the AEW team

● Generate and process work orders, transactions and invoices accurately and in a timely manner

● Provide follow-up and resolution to all unbilled work orders on a weekly basis

● Respond and mitigate billing escalations

● Work with Team with notifications of discrepancies in usage of expenses outside budgets or out-of-line of prior expenses

● Ensure month-end closing of the billing functions

● High volume processing of invoices and customer data

● Monitor contractors liability insurance is valid and up to date in the system

● Timely processing of payments in accordance with established timelines and procedures

● Manage and effectively communicate payment status to subcontractors/vendors.

● Manage multiple work flows for intaking invoices with proactiveness to streamline processes (invoice coding and data entry)

● Maintain and implement quality assurance for all processes

● Provide excellent & considerate customer service to external and internal customers

● Document processes and procedures, work instructions and workflows

● General clerical duties to support the team

● Other administrative duties, as assigned

Why You Should Want to Work For EAEW:

● Competitive hourly rate, paid weekly

● Paid time off and holidays

● Medical, dental, and vision benefits at 90 days

● 401(k) matching

● Opportunity for professional growth

● Join a team who is committed to serving as a force for positive change in our communities

EAEW is in its 7th year being a diverse energy efficiency firm operating principally in PA. As a leader in Home Energy Audits and Assessments and a Certified company, EAEW has provided Home Energy Ratings for over 8,000 homes. We strive to continually improve building energy efficiency and, therefore, the quality of homes and life in the communities we serve. As a division of Elite Development Group, we invest in the properties, people and communities we serve. Go to www.aeworxpa.com to learn more about ELITE AEW.

Pre-employment drug testing and background checks are required. EOE

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Application Question(s):

• Do you have the legal right to work in the US?

Education:

• High school or equivalent (Required)

Experience:

• QuickBooks: 1 year (Preferred)
• Bookkeeping: 2 years (Preferred)

Ability to Commute:

• York, PA 17401 (Required)

Work Location: In person