Birth Registry Clerk

1. 40 1. Obtains and documents information in order to complete official birth certificates. 1.1 Distributes birth certificate worksheets to patients. Interviews patients as needed, and provides explanations for completing documents. 1.2 Reviews all information on delivery log and birth certificate worksheet to ensure accuracy of information before entering into computer. 1.3 Enters data into computer accurately and within prescribed timeframes. 1.4 Maintains confidentiality at all times regarding patient information. 1.5 Follows up with patients, who call after discharge, with questions about Birth Certificate, Social Security, or Paternity document questions. 1.6 Files all Birth Certificate worksheets. 1.7 Forwards Birth Certificate data electronically, timely and accurately, per DPH requirements.

2. 30 2. Performs the collection, documentation and reporting of information required for the acquisition of neonatal Social Security numbers. 2.1 Assists patients in completing the information required for the acquisition of neonatal Social Security numbers. 2.2 Files Social Security information in the maternal medical record, for processing by the Department of Medical Records.

3. Collects, documents and reports all information needed to ensure compliance with guidelines and regulations set forth by the Department of Health Service's Immunization section, and Office of Legitimations. Collects, documents and reports all information necessary to ensure compliance with guidelines and regulations set forth by the State Department of Children and Family Services, State Department of Income Maintenance, State Department of Social Services, Catholic Family Services, and all adoption agencies. 3.1 Distributes immunization informational materials to patients. Forwards all documents, completed by patients, to the CT State Department of Health Services, Immunization Section. 3.2 Collects and reports all data pertaining to Acknowledgement of Paternity Program as mandated by the CT State Department of Social Services/DPH and provide Notary services for said documents. 3.3 Documents date of Hepatitis B vaccination on DPH database. 3.4 Knowledge of process for Gestational families, Civil Unions, and Safe Haven (abandonded infants) 3.5 Completes all data required by the State Department of Social Services, Catholic Family Services, and all adoption agencies.

4. 20 4. Under the guidance of the Vital Statistics Registrar collects, documents and reports all information needed to meet the requirements of all internal Yale-New Haven Hospital Departments. 4.1 Prepares data for reports regarding delivered patients which are forwarded to the YNHH departments of Medical Records, PFAS, Vital Records, and the Department of Obstetrics. Provides official name of baby to appropriate Billing departments.