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SalaryThe Birth and Death Registrar records and processes all certificates of birth for live births at or in transit to Chesapeake Regional Health. Processes all death certificates and fetal deaths. The Birth and Death Registrar also provides training and support to staff and physicians, performs quality reviews of documents and serves as liaison between department and internal/external customers, physicians, and vendors.
This position engages in direct customer service and must perform duties and conduct interpersonal relationships in a manner designed to project a positive image of the department and CRH.
Essential Duties and Responsibilities
These duties and responsibilities described below represent the general tasks performed on a daily basis; other tasks may be assigned.
- Ensure the Birth/Death Registry meets all statutory functions and guidelines as related to births, deaths, and fetal deaths
- Birth Registry
- Assure all live births are recorded as required
- Identify newborns and interview parent(s) for birth certificate information
- Assure birth certificates are signed by the physician/Director and delivered to the Health Information Management department in a timely manner
- Interview parents and complete Acknowledgment of Paternity forms. All supporting documents are mailed weekly to Virginia Paternity Establishment Program
- Enter completed birth certificates into the Virginia Department of Health Vital Records System and mail the paper certificate to the Office of Vital Records, Division of Health in Richmond, Virginia
- Complete Birth Verification Forms as requested
- Use the Department and State’s Birth Registry Computer System in an effective and proficient manner
- Quality
- Perform Quality on ALL birth worksheets for state statistical purposes
- Work with nursing to establish correct clinical data for statistical purposes
- Acknowledgement of Paternity
- Establish the paternity of the child by providing legal documentation to be completed by the father of the child to determination paternity; mail all supporting documents to VVEST on a weekly basis.
- Provide services to establish paternity at the local correction facilities.
- Ensure all state and federal laws of establishing paternities are met.
- Death Registry
- Complete fetal, newborn, inpatient and ambulatory death certificates
- Complete the State Fetal Death Report and the hospital’s Death Report
- death certificates with funeral homes in Virginia, North Carolina, and across the United States
- Compile statistical data for management reporting, budgets and surveys
- Actively participate in service recovery and customer service activities to ensure a superior customer contact
- Adhere to CRMC's confidentiality policy for all information related to patients, family and friends, hospital employees, physicians and clients
- Maintain effective interdepartmental communication
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
Minimum Required Education: High school diploma with courses in Medical Terminology
Preferred Education: Associate degree in Health Information Technology
Experience: 3+ years' experience in an acute care setting and a strong knowledge of medical record content and forms for inpatients and outpatients is required
Certificates, Licenses, Registrations
RHIT certification is preferred.
Location: Chesapeake Regional Healthcare · Health Information Management
Schedule: Full Time, Days, Sunday-Thursday 8am-4:30 pm
