Billing/AP Assistant - PT (Contract)

Billing/AP Assistant - PT (Contracted)

The Billing/AP Assistant at Vectour Group plays a critical role in managing the company's accounts payable (AP) and accounts receivable (AR) functions. This position is responsible for ensuring timely and accurate processing of financial transactions, maintaining accurate records, and supporting the overall financial operations of the organization. 

Company Background  

Vectour Group (Vectour) is a leading transportation management and facilities support services company. With history dating back over 40 years, Vectour’s roots are in the transportation industry. Vectour is a provider of exceptional transportation, staffing, facility support, and outreach engagement services with a mission to be a trusted service provider.  

We hire individuals who make safety and customer service their top priorities. If you have the drive, confidence, and determination to succeed, Vectour Group (Vectour) is looking for you! Every member of this diverse team is essential to our success. 

Primary Duties and Responsibilities  

Finance & Accounting Department 

• Generate invoices in QuickBooks based upon the billing model and frequency. 

• Monitor and track accounts receivable aging, follow up on overdue payments, and maintain appropriate communication with customers. 

• Send email to remind client of overdue invoice. 

• Address inquiries, resolve issues, and respond to requests related to AP/AR transactions. 

• Ensure timely payment of receivables. 

• Monitor and track accounts payable aging, manage outstanding payments, and communicate with internal stakeholders to ensure timely payment processing. 

• Confirm ACH payment received and properly applied against client's invoice. 

• Generate and distribute customer invoices accurately and in a timely manner. 

• Apply payments received from customers, reconcile accounts, and resolve any discrepancies. 

• Procure and setup new vendors relevant to contract. 

• Maintain accurate and up-to-date records of AP and AR transactions in the accounting system. 

• Verify invoice approvals, obtain necessary documentation, and ensure timely payments to vendors. 

• Coordinate with the operations teams to prepare billing and resolve inquiries and disputes. 

• Prepare and send periodic customer statements and reports. 

• Reconcile vendor statements, resolve discrepancies, and maintain good relationships with vendors. 

• Communicate effectively with vendors and customers to ensure smooth financial operations and resolve any billing or payment-related concerns. 

• Collaborate with the procurement department to ensure proper matching of purchase orders, invoices, and receipts. 

• Process and review vendor invoices, ensuring accuracy, proper coding, and adherence to company policies. 

• Collaborate with the sales and customer service teams to maintain accurate customer records and address any billing-related matters. 

• Prepare and analyze AP and AR reports and aging summaries. 

Qualifications & Skills  

• Proven experience as billing specialist. 

• Excellent knowledge of MS Office (particularly Excel). 

• Proficiency in English. 

• Results-driven and patient. 

• High degree of attention to detail and trustworthiness. 

• Proficient in Quickbooks Online. 

• Prior experience in ADP and Workforce NOW. 

• Prior experience with AR/AP. 

Job Requirements  

• High school diploma or equivalent. 

• Solid understanding of basic bookkeeping and accounting payable principles. 

• Proven ability to calculate, post and manage accounting figures and financial records. 

• High degree of accuracy and attention to detail. 

• Adherence to laws and best practices in regard to dealing with customers and data. 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

• walk; sit, use hands to finger, handle, or feel objects, equipment, or controls; and talk or hear. The employee is occasionally required to stand; drive; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. 

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Benefits  

Vectour is proud to offer: 

• Competitive Pay 

• Advancement Opportunities 

• Medical, Dental, Vision, Disability and Life Insurance 

• 401K With Employer Match 

• 7 Paid Holidays 

• Paid Sick Leave 

• Paid Vacation 

• Great Coworkers! 

Salary  

• $25.00 per hour  

• Paid biweekly 

Proposed Hours + Travel  

• PT position – 25 hours per week. 

• Location: Company Headquarters – 236 Auburn Avenue NE, Atlanta, GA 30303 

Disclaimer  

The duties and responsibilities listed above are subject to change and may not reflect all tasks required.  You can expect that as Vectour continues to grow and evolve, certain tasks may be re-distributed to concentrate skills. Any change in duties and responsibilities will be discussed with you in advance. 

Vectour Group is an equal opportunity employer and by doing so we will sustain and promote an inclusive culture that supports future growth for all. We aspire to have a culture where all people thrive and grow forward. We strive to attract and retain a diverse workforce therefore all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.  

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