Billing Associate

The Billing Associatewill be under the direct supervision of the Billing Manager and reports to the Director of Finance. The position is heavily involved in the billing process from beginning to end and is responsible for some month-end procedures. There will be cross-training in other areas of the department for back-up as needed.

Billing Associate Responsibilities:

· Processes client invoices daily.

· Meets with various attorneys to determine client billing; edits proformas in preparation for billing; finalizes invoices in 3E; review WIP adjustments and compliance to Firm policy; monitors attorney compliance with billing process; copies invoices for attorneys/secretaries; mails invoices; maintains files for proformas.

· Prepares reports, spreadsheets and summary sheets for attorneys/clients as requested.

· Process electronic billing with outside vendors via eBilling Hub.

· Monitors and corrects electronic billing rejections and issues weekly.

· Provides support and assistance to staff regarding client billing.

· Assists with accounting questions and issues.

· Act as backup to Billing Associates in all offices.

· Assist Manager of Accounting with various projects to enable the department to function more efficiently.

· Acts as a backup to all members of the Accounting Department, which may include, but is not limited to: A/R, A/P and conflict check functions.

Billing Associate Requirements:

· High School Diploma or equivalent, required.

· 3-5 years on the job experience necessary in order to gain an understanding of finance policies and procedures and effectively perform responsibilities with minimum supervision.

· Strong proficiency in basic math.

· Legal experience preferred.

· Proficiency in electronic billing.

· Proficiency in the Firm’s software and hardware including 3E (Elite), Chrome River, Word, 10-Key by touch, Outlook, Excel, and Photocopiers.

· Ability to type brief memos, letters and forms.

· Ability to organize and prioritize numerous tasks and complete them under time constraints, strong organizational skills.

· Demonstrates responsiveness, tact, diplomacy, good judgment, and confidentiality in communications with all levels of personnel, clients, and outside vendors.