Billing Administrator

Any salary estimation specified in this job board may or may not be aligned with our organization’s pay philosophy. Apply to connect with a Talent Acquisition Partner who can provide you more details!

Job Summary:

Billing Administrator will maintain daily office duties and coordinate other functions within the office as needed.

Essential Functions:

• Issue invoices to customers for multiple locations
• Process credit memos for multiple locations
• Communicate with the AR Dept to update Customer Master Files
• Assist in collections of past due customer accounts
• Enter invoices into customer invoicing web sites
• Submit invoices by electronic data interchange
• Maintain digital and paper job records
• Submit digital job packages to accounting software
• Report invoicing data to admin manager
• Key man hours to weekly tracking spreadsheet and accounting software
• Assist in audit of projects as needed for multiple locations
• Communicate and collaborate with a billing team for three locations

Physical Skill and Effort:

Work requires regular speed and accuracy operating office equipment. Work requires a considerable variety of fairly steady active physical exertion.

Working Conditions and Hazards:

Typical office conditions. From time to time, some plant, shop, or field exposure will occur and may offer slightly disagreeable features. Negligible/little or no exposure.

Education:

High School Diploma or equivalent

Experience:

• Minimum 3 years as an administrator, or role with similar responsibilities.
• Should be able to demonstrate mastery of MS Word and Excel, email, and have the ability to learn computer-based tools.
• SAP or similar experience preferred.
• IFS experience is a plus.

Benefits of Being a Cleaver-Brooks Employee:

We offer a competitive salary and comprehensive benefits package, including medical, dental, vision, flexible spending account, wellness benefits, life insurance, short term and long term disability, cash matching 401(k) plan, generous vacation and 11 paid holidays.

Who is Cleaver-Brooks?

Cleaver-Brooks is the market leader in providing fully integrated boiler and burner systems. We lead the boiler/burner industry due to our unmatched distribution network’s ability to deliver the knowledge, service, training and support that are essential to long-term performance. Our customers will tell you that we’re the only equipment provider that manufactures boilers, burners, controls, and a full array of ancillary and aftermarket products. They’ll also mention that our unique single-source capability means that we can deliver fully integrated boiler room solutions that reduce overall costs and optimize space. It is our focus on products that deliver the most efficient, reliable, safe and environmentally sustainable solutions that differentiate us in the marketplace. Cleaver-Brooks continues an 80+ year legacy of providing the customers we serve with extraordinary products designed to deliver unsurpassed performance through the power of commitment.

This description indicates the general nature of the tasks and responsibilities required of position given this classification. It is not intended as a complete list of specific duties and responsibilities. Nor is it intended to limit or modify the right of management to assign, direct, and control the specific duties of individuals performing this function. The Company reserves the right to change, modify, amend, add to or delete from any section of this document as it deems, in its judgment, to be proper. This description supersedes any previous descriptions for this position.