Address
Form of workJob Description
Biller: Job duties:
● CHECK EMAIL/ VOICE MAIL AND RESPOND ACCORDINGLY.
● DEALS (ALREADY FINALIZED AND FILED)
○ PULL ALL VEHICLE DEALS
○ CHECK SCHEDULE TO CHECK FOR FUNDING (205)
○ RESEARCH MISSING FUNDS
○ MAKE CORRECTIONS WHEN NEEDED
○ SEND DEALS TO TITLE CLERK FOR PROCESSING
● TRADE VEHICLES WITH PAYOFFS
○ PAYOFF THROUGH ACH IN DEALERTRACK IF APPLICABLE
■ POST/CLEAR 300B PAYOFF SCHEDULE
■ MOVE PAYOFF OVERAGES TO 330 TAG SCHEDULE TO REFUND
○ CUT PHYSICAL CHECKS FOR BANKS NOT ON DEALERTRACK
■ CALL BANKS TO CONFIRM PAYOFF AMOUNTS AND ADDRESSES
■ SEND CHECK AND NECESSARY PAPERWORK VIA FEDEX OVERNIGHT
● DRAFT DEALS
○ FINALIZE DEAL
○ PUT DRAFT PACK TOGETHER
○ GIVE TO TITLE CLERK TO FINISH LIENHOLDER PROCESS
○ WHEN FINISHED, SUBMIT TO BANK FOR FUNDS
● NEW DEALS (DELIVERED STATUS)
○ BREAK DOWN DEALS
■ PUT TITLE PACK TOGETHER FOR TITLE CLERKS
■ PUT TRADE TITLE PACK TOGETHER IF APPLICABLE
● AUDIT PAYOFF SHEET
● IF NO PAYOFF, MAKE SURE TITLE OR TITLE DUP APP IS IN DEAL
■ PULL BILLING PACK TO AUDIT
○ CHECK INVENTORY SCHEDULE 240
■ SEPARATE REPAIR COSTS
○ CHECK FUNDING/DOWN PAYMENT SCHEDULE (205/220B)
○ CHECK NAME , CONTRACT, FINANCE AMOUNTS, AGAINST BUYER'S ORDER AND REYNOLDS
○ CHECK ALL AFTERMARKET PRODUCTS SOLD
■ MAKE COPIES FOR DEAL
■ GIVE ORIGINALS TO WARRANTY CLERK FOR PROCESSING
○ CHECK SALES SHEET FOR BONUSES AND SPIFFS
○ REJECT DEALS WITH INACCURACIES OR MISSING DOCUMENTS BACK TO
FINANCE
○ FINALIZE DEALS IN ACCOUNTING
● MONTH END
○ DEAL COUNT
○ RUN END OF MONTH DEAL COUNT AND CHECK AGAINST SCHEDULE
○ PREPARE SHEETS FOR SALESMEN END OF MONTH BONUSES/ COMMISSIONS
● ALLY AUDIT
○ HELP TO LOCATE DEALS
● FEDEX BANK CONTRACTS AND UPDATE FEDEX LOGS AND ALLY PAYOFF WHEN JACKIE IS ON VACATION.
• BILL OUT WHOLESALES AND POST UNTIL WE GET A TRAINED 2ND TITLE CLERK
• OUT OF STATE TITLE WORK ASSIST UNTIL WE GET A TRAINED 2ND TITLE CLERK
