BILLER FOR AUTOMOTIVE DEALERSHIP

Biller: Job duties:

● CHECK EMAIL/ VOICE MAIL AND RESPOND ACCORDINGLY.

● DEALS (ALREADY FINALIZED AND FILED)

○ PULL ALL VEHICLE DEALS

○ CHECK SCHEDULE TO CHECK FOR FUNDING (205)

○ RESEARCH MISSING FUNDS

○ MAKE CORRECTIONS WHEN NEEDED

○ SEND DEALS TO TITLE CLERK FOR PROCESSING

● TRADE VEHICLES WITH PAYOFFS

○ PAYOFF THROUGH ACH IN DEALERTRACK IF APPLICABLE

■ POST/CLEAR 300B PAYOFF SCHEDULE

■ MOVE PAYOFF OVERAGES TO 330 TAG SCHEDULE TO REFUND

○ CUT PHYSICAL CHECKS FOR BANKS NOT ON DEALERTRACK

■ CALL BANKS TO CONFIRM PAYOFF AMOUNTS AND ADDRESSES

■ SEND CHECK AND NECESSARY PAPERWORK VIA FEDEX OVERNIGHT

● DRAFT DEALS

○ FINALIZE DEAL

○ PUT DRAFT PACK TOGETHER

○ GIVE TO TITLE CLERK TO FINISH LIENHOLDER PROCESS

○ WHEN FINISHED, SUBMIT TO BANK FOR FUNDS

● NEW DEALS (DELIVERED STATUS)

○ BREAK DOWN DEALS

■ PUT TITLE PACK TOGETHER FOR TITLE CLERKS

■ PUT TRADE TITLE PACK TOGETHER IF APPLICABLE

● AUDIT PAYOFF SHEET

● IF NO PAYOFF, MAKE SURE TITLE OR TITLE DUP APP IS IN DEAL

■ PULL BILLING PACK TO AUDIT

○ CHECK INVENTORY SCHEDULE 240

■ SEPARATE REPAIR COSTS

○ CHECK FUNDING/DOWN PAYMENT SCHEDULE (205/220B)

○ CHECK NAME , CONTRACT, FINANCE AMOUNTS, AGAINST BUYER'S ORDER AND REYNOLDS

○ CHECK ALL AFTERMARKET PRODUCTS SOLD

■ MAKE COPIES FOR DEAL

■ GIVE ORIGINALS TO WARRANTY CLERK FOR PROCESSING

○ CHECK SALES SHEET FOR BONUSES AND SPIFFS

○ REJECT DEALS WITH INACCURACIES OR MISSING DOCUMENTS BACK TO

FINANCE

○ FINALIZE DEALS IN ACCOUNTING

● MONTH END

○ DEAL COUNT

○ RUN END OF MONTH DEAL COUNT AND CHECK AGAINST SCHEDULE

○ PREPARE SHEETS FOR SALESMEN END OF MONTH BONUSES/ COMMISSIONS

● ALLY AUDIT

○ HELP TO LOCATE DEALS

● FEDEX BANK CONTRACTS AND UPDATE FEDEX LOGS AND ALLY PAYOFF WHEN JACKIE IS ON VACATION.

• BILL OUT WHOLESALES AND POST UNTIL WE GET A TRAINED 2ND TITLE CLERK

• OUT OF STATE TITLE WORK ASSIST UNTIL WE GET A TRAINED 2ND TITLE CLERK