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SalaryPrivacy Notice for California Applicants and Employees
Meow Wolf opens portals of possibility. Come as you are!
We are individuals who inspire creativity in people's lives through art and exploration, so that our combined imaginations can transform the world we live in. We create immersive and interactive experiences that transport audiences into fantastic realms of story and exploration. Our Vision is to be the world’s leading creative company, reimagining the paradigm of art and storytelling, to make a positive difference in the world.
We share a strong commitment to Belonging through our values of:
- Collaborative Creativity: We believe the act of creating together amplifies possibilities.
- Provocative Playfulness: We celebrate the unexpected because it is the doorway to discovery.
- Outsiders Welcome: We are all outsiders at heart, and we create space for everyone to feel like they belong.
- Authentic Compassion: We are “kind punks” - supportive to each other and standing up for what we believe in.
- Audacious Courage: We have the courage to radically reinvent ourselves to push the boundaries of art.
If this all sounds like YOU, read on….
Job Description:
Purpose: To support the Benefits Manager in the full-cycle administration of employee benefit programs; and support in the creation of the needed system configurations.
Location: Remote eligible in: Santa Fe, NM; Las Vegas, NV; Denver, CO; Dallas/Houston, TX.
Compensation: The salary range for this position is $59,000 - $85,000. Compensation may vary based upon location and experience.
Deadline: The deadline for submitting applications for this position is March 5, 2024. Meow Wolf reserves the right to extend this deadline if needed.
Under the direction of the Benefits Manager, the Benefits Specialistis responsible for the day to day administration of employee benefits programs and employee perks, ensuring exceptional customer service for our employees and that programs meet federal, state and local regulatory requirements. The Benefits Specialist must be proficient in communicating complex benefit programs to employees through multiple channels, such as, one on one guidance, employee training programs and technology resources. Knowledge of regulatory benefit requirements is essential. This position will also act as the Benefits Administrator in Workday.
As the Benefits Specialist, you are a steward of ethics and discretion in handling sensitive and confidential information. Solid communication and exceptional follow through are essential in addressing benefit related issues and responding to employee queries in a timely manner.
How you will do it…
- Ensure that all new hires are educated in Meow Wolf’s employee benefits and perks programs through assistance with the development of employee communications.
- Responds to all employee and dependent benefit inquiries.
- Research issues and respond with an accurate and timely resolution.
- Administer employee perks programs.
- Maintenance of the Workday employee benefits business processes and associated documentation. Ensure that all plan documents and materials are updated and compliant.
- Troubleshooting, researching and resolving Workday issues related to benefits administration, including review and testing of configuration
- Partner with the Benefits Manager on setting up any new carrier integrations with Workday. Acts as first responder to any integration warnings.
- Ensure that all new hires and transfers are enrolled in benefits plans in a timely manner, meeting plan deadlines. This includes medical, dental, vision, Life/AD&D, (Evidence of Insurability as applicable), LTD, 401(k) and other voluntary benefits.
- Responsible for the processing and approving of all qualifying life events (QLE’s). Communicates requirements to employees, tracks all documentation, makes sure enrollment is completed in Workday and sent on to various carriers. Maintains proper documentation of QLE’s for tracking purposes.
- Ensures that all benefit deductions and employer earnings are accurate for each payroll cycle. This entails tracking of benefit enrollment changes and auditing payroll results.
- Responsible for COBRA administration that is compliant with federal law. This includes working with our COBRA vendor to ensure new hire initial notices are sent and that terminated or employees who become non-benefit eligible receive proper COBRA notification and enrollment.
- Manages and maintains ACA (Affordable Care Act) function in Workday to ensure accuracy and compliance.
- Approves/processes all action items in Workday as the Benefits Partner.
- Process 401(K) eligibility and contribution changes on a bi-weekly basis, and provides support for 401(k) Funding within the recordkeeping system.
- Create employee communications and standard operating procedures, such as benefits tips and Open Enrollment materials.
- Process all benefit invoices in a timely manner. Audits invoices for accuracy and communicates with carriers with any discrepancies.
- Submit other relevant expenses to Accounts Payable.
- Assist in annual Open Enrollment with marketing, scheduling of meetings, employee resources, vendor meetings and Open Enrollment planning analysis.
- Execute a variety of administrative tasks, including, but not limited to, managing correspondence (ie. completing employer statements for disability claims in partnership with HR), e-filing, monitoring enrollment activities, data entry, contact management, meeting agendas and notes.
- Special projects as assigned.
- Other duties as assigned.
To be successful in this role…
- You are knowledgeable in complex benefits administration and compliance across federal, state and local regulations; ACA, ERISA, COBRA, ADA, etc.
- You must be extremely detail-oriented as benefits strategies and compliance are highly technical in nature, and the work involves a considerable amount of research and the interpretation of data.
- You are able to comprehend complex instructions, professional correspondence, and memos and communicate with clear and concise written responses.
- Ability to effectively present information to small and large audiences as well as deliver instructions furnished in written, oral, or diagram form.
What you will bring…
- BA or BS in Human Resources, Communications, Psychology or other related degree preferred.
- Excellent interpersonal skills, written and oral communication skills, organizational as well as creative thinking.
- Excellent administrative skills.
- 2+ years of experience administering full-cycle employee benefits.
- 2+ years of experience in benefits system administration or other HRIS administration, preferably in Workday.
- Previous experience in Human Resources strongly preferred.
Essential tools to set you up for success…
- You will meticulously maintain the company HRIS employee benefits portal, ensuring that all plan documents and materials are updated and compliant.
- You will use Excel and create formulas and build pivot tables in order to analyze benefit enrollment data and trends.
- You will use Microsoft Word and PowerPoint in presenting information.
- You will use Google Suite to create calendar meetings as well as track, analyze, and share data-centric updates with internal stakeholders across time zones.
- You will use Zoom as our primary video conferencing platform to set up meetings.
Work environment & physical demands…
- This position is remote friendly and a company laptop will be provided.
- This is a full-time position averaging 40 hours a week, Monday to Friday -occasionally requiring flexibility to work during weekends based on business needs.
- Some travel may be required for this position.
- Supervision is not required for this role.
- The position operates in an office environment with standard office equipment. All employees will comply with company and OSHA standard workplace safety protocols. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
IMPACT: Meow Wolf is committed to our DIY roots and grassroots community support principles. To document that commitment, we converted our legal designation into a Delaware Public Benefit Corporation and have certified as a B Corporation. As a B Corp, we have a triple bottom line of supporting financial, social and environmental wellbeing in our community.
INCLUSION: Meow Wolf is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to ensuring all employees enjoy and thrive in a work environment where differences make us the vibrant, wonderful community we are! All employment decisions at Meow Wolf are based on business need, job requirements, and individual qualifications, without regard to race, color, ancestry, national origin, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, service in the military or any other characteristic protected by federal, state or local law.
BENEFITS:
The choices we make concerning our benefits during enrollment periods are among the most important we select for ourselves and our families. As part of the total compensation package for full-time employees, Meow Wolf offers a comprehensive benefits package that includes various options to meet individual healthcare and financial needs along with many perks.
- Medical Insurance options: PPO & HSA
- Dental & Vision Insurance
- 401k Retirement Plan
- Company Paid Life Insurance Policy & Long-Term Disability Coverage
- Voluntary Short-term Disability & Critical Illness Policies
- Company Paid Employee Assistance Program
- Paid Parental Leave for 12 weeks
- Discount off Meow Wolf Gift Shop Merch
- Admission to Meow Wolf attractions for employees and guests
Please visit
www.meowwolf.com/careers
for more information.
