Benefits Administrator, Human Resources, Nashville, TN

Job Details
Job Location
Green Hills (GH) - Nashville, TN
Position Type
Full Time
Travel Percentage
Up to 25%
Job Shift
Day
Job Category
Human Resources
Description
Job Summary
The Benefits Administrator is responsible for current working operational knowledge of the plans, internal company policies and procedures, as well as coordinates collaborates with the benefits broker and other outside third-party vendors. This position is responsible for: ensuring regulatory compliance; and maintaining all benefits related files.
Responsibilities (INCLUDED BUT NOT LIMITED TO)

• Administers benefits plans including medical, wellness, dental, vision, short-term and long-term disability, cafeteria plan, and medical claims
• Ensures that the organization is compliant with all Human Resources practices which include ACA, COBRA, FMLA, OSHA, etc.
• Compiles data for monthly ACA reporting. Ensure data is accurate and submitted timely
• Conducts, in conjunction with vendor, the annual Flexible Spending Account discrimination testing
• Completes any BLS surveys received for the company.
• Conducts routine audits to maintain / update the HMA benefits website to ensure information is accurate in the system
• Coordinates the annual benefits open enrollment process and effectively communicates process and timelines to all employees
• Evaluates competitive nature of present programs through research, surveys, and analysis of trends.
• Communicates benefit changes, updates, announcements, deadlines, etc. to HMA employees.
• Provides vendors appropriate documentation for life, medical, and disability benefits claims
• Reconciles benefit vendor invoices and resolves discrepancies and forwards to Accounting for payment
• Submits audited/revised electronic benefit files to vendors; collaborates with the EDI team regarding any errors
• Maintains applicable documentation regarding employee requests for leaves of absences, disability programs, and FMLA policy administration; follows up with employee and manager as needed
• Conducts new employee benefit orientations
• Prepares Benefit Reports as requested by senior leadership
• Interfaces with internal payroll, IT, and Human Resources to achieve ongoing objectives
• Serves as a member of the HR team and participates in HR related functions, initiatives, and objectives

Qualifications
Knowledge, Skills, and Abilities

• Must have a minimum of 5 years of employer benefits administration experience, preferably in the healthcare industry
• Must be self-motivated and detail oriented with excellent organizational skills
• Must possess excellent interpersonal, diplomacy and customer service skills
• Proficiency in Microsoft products (Word, Excel, PowerPoint) including report creation
• Ability to approach work with a process orientation and exercise good judgment
• Strong communication (oral and written) and client interface skills
• Understanding of employment law and compliance issues relevant to benefits design/administration
• Ability to explain and educate benefits to staff, providers, and others as needed
• Ability to maintain confidentiality and handle highly sensitive information
• Must be flexible and able to quickly adapt to work in a changing environment
• Solution oriented and pragmatic in decision making and approach.
• Must work well in a team environment with the ability to build effective relationships
• Ability to work with and communicate across multiple levels of the organization

Qualifications

• Bachelors Degree required in Business or related field of study from an accredited college or university; a Masters Degree is preferred
• Benefits and/or Human Resources certification(s) preferred

Physical Demands and Work Environment

• Ability to stand/walk up to eight hours/day; stoop, bend, twist and lift greater than 25 lbs. and

push/pull up to 150 lbs.

• Frequent typing, computer work and filing required
• Office environment-limited exposure to communicable diseases
• No exposure to blood-borne pathogens or contaminated body fluids
• Travel up to 10% between clinics, offices, and administrative identified office, other locations in the Nashville and surrounding counties.