Battleship Commission Liaison

Learn about the Division: Battleship North Carolina | Wilmington (battleshipnc.com)
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Primary Purpose of the Position:
The Administrative Specialist II primarily serves as the liaison between the Battleship Executive Director and the Battleship NORTH CAROLINA Commission to carry out legal obligations such as completing ethics training, posting public meeting announcements and preparing meeting minutes. Secondary responsibilities include serving as the Battleship HR liaison to DNCR-HR preparing job advertisements, new hire packages, separations, and all other HR functions. Tertiary responsibilities include general office management, ensuring all office
equipment is functional, stocked, and that all staff have the resources they need to maintain efficient and productive operations.
Key Responsibilities:

• Serve as the liaison between the Battleship Executive Director and the Battleship Commission.
• Track mandated training requirements for the Battleship Commissions such as ethics training.
• Organize Commission meetings to include preparing public notices, minutes, agendas, briefings, and motions.
• Serve as the liaison between the Battleship and DNCR HR preparing all new hire and separation packages. Stay current on all HR forms and processes and maintain communications with DNCR HR technicians.
• Serve as the front office manager ensuring all office equipment such as copiers, printers, fax, phones, etc. are operational.
• Maintain inventories of office supplies including paper and cleaning supplies.
• Must have strong verbal communication skills at the executive management level.
• Must be able to draft executive correspondence in a clear, concise, and grammatically correct.
• Must be able to focus on verbal and written communications and properly respond to detailed tasking.
• Must have strong time management skills and be able to meet deadlines.
• Must be able to manage a wide range of administrative projects, some requiring research and acquired knowledge to complete.
• Have the ability to multi-task and gain knowledge to overcome unique challenges.

Division Description:
The USS NORTH CAROLINA Battleship Memorial is the State's memorial to over 11,000 North Carolinians who died in service in WWII, as well as a top tourist destination, and center of education. The Memorial operates as an enterprise of the state and receives no appropriations to operate.
Department Information:
The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina, literally from A to Z. The Arts to the Zoo, and so much else - parks, aquariums, historic sites, archaeology, African American Heritage Commission, science and history museums, the state Symphony, Library and Archives, historic preservation, land and water stewardship, and more. These places, and the ideas they represent, create a shared identity in North Carolina. They provide common ground. Everyone is welcome. The Department's vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Our goal is to promote equity and inclusion among our employees and our programming to reflect and celebrate our state's diverse population, culture, and history. We encourage you to apply to become a part of our team. Check out this amazing video about our Department.
To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.
Qualified candidates must have or be able to:

1. Demonstrated experience as an executive assistant and/or office manager.
2. Demonstrated experience in Human Resources and/or personnel functions.
3. Demonstrated knowledge of MS Office such as Outlook, Word and Excel.

Physical Requirements:

1. Must be able to traverse steep stairs enroute to assigned workspace and work in cramped spaces.

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience.
OR
An equivalent combination of education and experience.The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.
Please be sure to complete the application in full. Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. "See Resume" or "See Attachment" will NOT be accepted.
Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers.
Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application.
To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders.
Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax. Please call the human resources office for assistance.
If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants. The hiring process may take an average of 6 - 8 weeks.
It is the policy of the State of North Carolina and the N.C. Department of Natural and Cultural Resources that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).
CONTACT INFORMATION:
N.C. Department of Natural and Cultural Resources
Division of Human Resources
Phone: 919-814-6670
Technical issues submitting your application, please call the NeoGov HelpLine at 855-524-5627.
Employment Type: Permanent Full-Time