Bariatric Surgical Data Abstractor

ST. CHARLES HEALTH SYSTEM

JOB DESCRIPTION

TITLE: Bariatric Surgical Data Abstractor

REPORTS TO POSITION: Manager, Care Coordination

DEPARTMENT: Care Coordination

DATE LAST REVIEWED: February 14, 2024

OUR VISION: Creating America’s healthiest community, together

OUR MISSION: In the spirit of love and compassion, better health, better care, better value

OUR VALUES: Accountability, Caring and Teamwork

DEPARTMENT SUMMARY: The Care Management Department at St. Charles Health System; engages in a collaborative process that assesses, plans, implements, coordinates, monitors and evaluates the options and services required to meet the client's health and human service needs throughout the acute care stay and proactively manages the coordination of a safe and timely discharge. It is characterized by advocacy, communication, and resource management and promotes quality and cost- effective interventions and outcomes.

POSITION OVERVIEW: The Bariatric Surgical Data Abstractor chief responsibility is to abstract, analyze and submit data per guidelines from the American College of Surgeons Metabolic and Bariatric Surgery Accreditation Quality Improvement Program (MBSAQIP). This is accomplished through high quality data compilation, documentation, analysis, and entry into the MBSAQIP database of all eligible surgeries for the hospital. The Bariatric Surgical Data Abstractor works closely with the MBS Medical Director and the MBS Coordinator and other St Charles medical staff and caregivers to identify opportunities for clinical quality improvement and other special projects as may be identified. This position does not directly manage any other caregivers.

ESSENTIAL FUNCTIONS AND DUTIES:

Identifies surgical patients for inclusion in the program through the application of program inclusion/exclusion criteria and protocols.

Collects preoperative, operative, and postoperative data components for the program through the effective utilization of the hospital medical record systems and associated practice sites.

Provides data for MBS Committee and MDQA to ensure reliable data collection of case volumes and postoperative occurrences.

Accurate and timely entry of data into the program’s database.

Identifies streamlining and process improvement opportunities in the data collection process.

Demonstrates appropriate utilization of resources necessary to obtain valid, reliable data for entry into the program.

Utilizes software applications for data collection and analysis (Epic, PowerBI, Excel) for all eligible cases and long term follow up.

Responsible for the accurate and timely entry of data into the program’s database and meets the caseload accrual requirement protocol.

Meets quarterly with Medical Director and MBS Coordinator to review post op occurrences and reporting.

Establishes effective working relationships with members of the hospital community, especially staff in the Bariatric Surgery, and ancillary departments whose support is necessary for the management and success of the program.

Contacts patients and/or families via telephone and/or written communications postoperatively when necessary for the purpose of identifying possible occurrences associated with Bariatric Surgical procedures performed at the hospital. (MyChart, Letter, Phone Call)

Serves as an educational resource on the MBSAQIP for internal and external audiences and supports the MBS Coordinator by collaborating on presentations and site survey preparation.

Successfully complete the MBSCR Training/Certification Program upon hire and maintain annual certification.

Participates in webinars, continuing education and attends annual conference as required.

Supports the vision, mission, and values of the organization in all respects.

Supports the lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.

Provides and maintains a safe environment for caregivers, patients, and guests.

Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies, and procedures, supporting the organization’s corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.

Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient, and accurate.

May perform additional duties of similar complexity within the organization, as required or assigned.

EDUCATION:

Required: High school diploma or GED.

Preferred: Associate degree in a healthcare related field.

LICENSURE/CERTIFICATION/REGISTRATION:

Required: N/A

EXPERIENCE:

Required: One-year experience in one of the following settings: healthcare data entry or registry work, hospital, or clinic role, or medical records/HIM. Medical terminology. Experience in data entry with basic Word and Excel proficiency.

Preferred: Quality improvement or patient safety knowledge and experience. Clinical chart review and abstraction experience. Basic statistical knowledge.

PERSONAL PROTECTIVE EQUIPMENT:

Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely.

PHYSICAL REQUIREMENTS:

Continually (75% or more): Use of clear and audible speaking voice and the ability to hear normal speech level.

Frequently (50%): Sitting, standing, walking, lifting 1-10 pounds, keyboard operation.

Occasionally (25%): Bending, climbing stairs, reaching overhead, carrying/pushing, or pulling 1-10 pounds, grasping/squeezing.

Rarely (10%): Stooping/kneeling/crouching, lifting, carrying, pushing, or pulling 11-15 pounds, operation of a motor vehicle.

Never (0%): Climbing ladder/stepstool, lifting/carrying/pushing or pulling 25-50 pounds, ability to hear whispered speech level.

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