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Form of workJob Description
Job Title: Associate Vice-President of Finance and Administration
Work Location: Fort Lauderdale, FL [in-person attendance required in our Fort Lauderdale Office]
Salary Range: $90,000 - $101,000
Position Summary:
The Associate Vice-President of Finance and Administration is responsible for providing strategic leadership for all financial management functions of OIC of South Florida, Inc (OIC) including, but not limited to, overall fiscal management of all OIC income and expenses, preparation of annual budget along with CEO, preparation of financial reports, management of payroll and benefits, contract management, and preparation of summaries and forecasts for future growth and general financial condition.
Essential Duties and Requirements:
· Responsible for all accounting, bookkeeping, budget preparation and procurement for all OIC business. Responsible for development of annual organizational budget per guidance from and with the CEO.
· Responsible for timely and accurate submission of all fiscal reports to all stakeholders as prescribed.
· Responsible for timely completion and or facilitation of agency indirect cost rate negotiations.
· Responsible for all preparation of audit process including but NOT limited to working with CEO on contract negotiations with audit firm.
· Responsible for training and development of all agency staff around fiscal matters to assure the compliance of their respective responsibilities per regulations of all stake holders, to include GAAP and OMB.
· Develops, follows, and reviews agency internal control policies and procedures to ensure compliance of all funders and stakeholders’ regulations and requirements to include federal, state, local regulations as well as those prescribed by the Board of Directors.
· Prepares all financial reports including income statements and balance sheets for monthly Board meeting and Finance Committee, and other entities as needed.
· Maintains all fiscal and contractual controls in accordance with generally accepted accounting principles, resulting in unqualified opinion at completion of each financial audit.
· Responsible for final preparation, review, and final submission of reimbursement packages to funders in a timely and accurate manner.
· Performs administrative/HR functions including, but not limited to, payroll and benefits coordination; updates and acts as custodian of the policy manual with support from the CEO and/or appointed staff member.
· Serves as the contact person for all reimbursements. Further assures that all monthly expenditures are allocated appropriately to respective funding sources.
· Meets regularly with CEO to provide updates on fiscal conditions, forecasts and recommendations.
· Reviews reports to analyze projections of expenditures and income against actual figures, budgeted expenses against final totals, and coordinates methods of improving fiscal systems and implementation processes as appropriate.
· Confers with CEO to coordinate and prioritize budget planning.
· Assists in the development of all grant proposals and/or contracts sought after on behalf of OIC.
· Develops accountability standards for sub-grantees and monitors adherence to established guidelines.
· Manages all fiscal aspects of OIC including resource utilization assessment and projections.
· Performs contract compliance monitoring of OIC of Broward sub-grantees to ensure accountability of funding and meeting of contract deliverables. Duties will also entail the desk audit of reimbursements from the sub-grantee’s agencies.
· Adheres to OIC’s Value Statement by:
o Maintaining respect and professionalism for all stakeholders, namely staff and students, at all times.
o Maintaining steadfast commitment to quality service for all OIC students at all times.
o Fostering an environment of appreciation amongst all OIC stakeholders.
o Facilitating open communication in order to foster a productive and professional environment.
o Demonstrating a steadfast commitment to service.
o Maintaining an environment of integrity at all costs.
o Supporting and maintaining the effort of staff development and professional growth.
· Performs additional duties as required by the CEO and Board of Directors.
Qualifications/Experience:
§ Bachelor's degree required, graduate degree preferred. A minimum of 10 years of professional experience in an Executive management/leadership role, ideally in a rapidly evolving institution.
§ Highly organized with an ability to wear multiple hats in a fast-moving environment. A driving force who manages toward clarity, solutions stated outcomes per the CEO and VP of Finance. A successful track record in setting priorities, shaping processes, guiding investments in people and systems.
§ Thorough understanding of project management with the ability to work effectively under pressure to meet tight deadlines and goals.
§ A consummate team player with a creative and strategic approach.
§ A strong effective leader of people.
§ The ability to lead and motivate groups and individuals. A strong ability to think creatively and strategically to successfully mediate and negotiate with individuals and groups, internally and externally.
§ Able to overcome obstacles to foster harmonious relations and cooperation.
§ Strong project management skills with the ability to balance competing priorities, complex situations, and tight deadlines.
§ Excellent written, verbal, and interpersonal communications skills.
§ Ability to develop and review budgets
§ Ability to produce and decipher complex written reports
§ Personal qualities of integrity, credibility, loyalty and a strong commitment to the mission of OIC of South Florida
Competitive Benefits Package offered:
Health plan includes medical, dental and vision coverage. Employer-paid benefits include STD, LTD, ADD/Life; 403-B retirement/investment savings plan.
