Associate Purchasing Specialist

Posting Details
Posting Details
Job #
040727
Department Code
31007-1060
Department
Purchasing
Job Title
Associate Purchasing Specialist
Location
Syracuse, NY
Pay Range
$21.15 - $23.55 per hour
Pay Determination
Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate's education, training, work experience and key competencies; the university's strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level
S3
FLSA Status
Non-exempt
Hours
Standard University business hours:
8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type
Full-time
Campus
Syracuse, NY
Unionized Position Code
Not Applicable
Job Description
The Associate Purchasing Specialist supports the assigned categories by the acquisition of goods and services for the University by securing the best price, quality, service and delivered of assigned categories.
Qualifications

• Associates Degree required minimum 3-5 years professional experience, Bachelor's degree preferred minimum 1-3 years professional experience, preferably in business or supply chain management.
• Professional certifications preferred (C.P.M., CPSM).
• A track record of meeting and exceeding goals and objectives.
• Must be proficient in Microsoft Outlook, Excel, Word and Power Point (or note Microsoft Office).

Job Specific Qualifications

• Ability to handle a high volume of procurement transactions, with a high degree of accuracy.
• Excellent negotiation and solicitation management skills for assigned areas.
• Strong follow-up skills; ability to multi-task, meet timelines and follow up with internal and external customers.
• Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively.
• Strong organizational skills; ability to accomplish multiple tasks within the agreed upon timeframes through effective prioritization of duties and functions in a fast-paced environment.
• Strong track record of building and maintaining solid relationships with internal and external customers and suppliers.
• Self-motivated; able to work both independently and in teams.
• Must have an understanding of Supply Management, University policies, and contract laws.

Responsibilities

• In conjunction with key campus customers, collaboratively performs the day to day procurement function of; soliciting, negotiating, buying and settlement of goods and services of assigned categories. This position will work with internal customers and suppliers to ensure the University is receiving the best value possible in these transactions. This position will support their assigned customer base with the responsibility of obtaining the required goods and services in the most efficient and cost effective method within the required timeframe. Transaction values may range from a small amount to tens of thousands. Ensure transactions conform to all SU and regulatory policies.
• Perform purchasing functions through the use of eProcurement processing and procedures. Ensure strategic sourcing agreements are being utilized effectively. Following up with suppliers to reconcile discrepancies with orders, deliveries, invoices, or other situations.
• In assigned category areas, create RFI/RFQ/RFP documents for assigned categories. Work collaboratively to assist both customers and suppliers with specification development and understanding. Assist the customers with the identification, qualification and selection of qualified suppliers meeting both short term, long term and University strategic goals.
• Effectively manage supplier relationships with the ability to communicate desired terms and conditions, preferred payment term options, proactively respond to any market changes that could affect expected product deliveries, and ensuring quality is maintained.
• Assist the Strategic Sourcing Specialist and the Campus in designated categories with the successful development and execution of Preferred Supplier Agreements and University wide Contracts.
• Assigned categories for this role will be Maintenance, Repair and Operating (MRO).

Physical Requirements
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
Quick Link
https://www.sujobopps.com/postings/103938
Job Posting Date
03/11/2024
Application Deadline
Full Consideration By
Job Category
Staff
Message to Applicants