Associate Procurement Specialist

At PGE, our work involves dreaming about, planning for, and realizing a smarter, cleaner, more enduring Oregon neighborhood. Its core to our DNA and we haven't stopped since we started in 1888. We energize lives, strengthen communities and drive advancements in energy that promote social, economic and environmental progress. We're always on the lookout for people passionate about leading and being a part of teams that are advancing innovative clean energy solutions that are also affordable and accessible to all.
Summary
The Material Coordination Department supports various areas within the company with materials, equipment and services. There are six Procurement Specialists within the Materials Coordination team, which is a subset of the Materials Management team within the Supply Chain organization.
As an Associate Procurement Specialist, your primary focus will be on enhancing substation crew efficiency by procuring materials and coordinating delivery of materials, services, and equipment along with ensuring timely payments to our suppliers. You will develop and implement procurement plans and strategies to support forecasted needs for business as well as establish and implement strategies for negotiating pricing and terms.
Your responsibilities extend to providing comprehensive support to Substation Operations construction, civil, & metal shop crews with material, equipment, and service coordination, as well as procurement activities working closely and backing up the maintenance crew Associate Procurement Specialist as needed. Overall, you'll contribute to development and output of procurement alignment, efficiency, and improvements within the organization.
Key Job Information
Associate Procurement Specialist 6583 Grade 5
Career Level: P1
*This is a hybrid position working at the Avery Operations Center 3 days a week. Summer hours start at 6:00 AM and Winter hours start at 7:00 am pacific time zone.
You will work with:

• Planner/Schedulers to forecast upcoming jobs
• GFs, Foreman, crews and Engineers on scheduling services, equipment rentals, vehicle transport, tool calibration, and purchasing materials.
• Storeroom and Wireman Helpers to coordinate material and equipment deliveries & pick-ups at job sites

Day to Day

• You will be creating and receipting purchase orders.
• You will be responsible to apply accurate billing codes for each purchase.
• You will be tracking and coordinating non-stock materials to job sites. At times you will "walk jobs" to best understand crew needs and assure that materials arrive in parallel to job sequence deadlines.

Responsibilities

• Sourcing Opportunities and Purchasing Strategy Designs, develops, implements and refines strategic category plans for assigned spend categories; obtains feedback from stakeholders to drive for process improvement and cost savings for a sustainable and efficient source-to-pay process.
• Inventory Control May receive, organize and prioritize purchase requests, work with stakeholders to plan purchasing activities and conduct purchasing based on supply lists; may validate purchases against supply lists and work with suppliers to troubleshoot issues; may document purchases and coordinate with stakeholders to distribute supplies and inventory.
• Purchasing Activities Conducts and coordinates purchasing support activities for assigned spend categories; develops requests for proposals and information and qualifications from suppliers; determines best method for procurement; negotiates pricing and obtains best value; complies with all legal requirements and regulatory deadlines.
• Identification of Procurement Needs and Collaboration Coordinates with managers, project managers, contract administrators and suppliers to determine procurement needs for sourcing initiatives; creates time lines for procurement and drafts bids and proposals; ensures timely delivery of goods and services.
• Solicitation Process Administration Assists in administering the solicitation process; identifies need, develops specification/scope, contacts identified suppliers, receives responses, schedules evaluation committee meetings, assists in selecting suppliers and negotiating contracts, prepares recommendation for award and award notice and develops and executes contract.
• Contract Management Oversees contracts; applies extension options; monitors and rectifies contractor performance or nonperformance or decides which issues to escalate; composes formal notifications; monitors supplier performance reports.

Qualifications
Required:

• Education Requires a bachelor's degree in supply chain management, business, finance or other related field or equivalent experience.
• Experience Typically one or more years in supply chain, category management/strategic sourcing or related field.

• Valid Driver's License required

Preferred:

• This job requires a strong ability to problem solve, maintain supplier relationships, and organization to ensure that equipment, services, and materials are handled promptly and correctly.
• Working knowledge of inventory control practices and systems (depending on area of specialization)
• Working knowledge of contracting and procurement methods, standards, procedures and processes
• Working knowledge of business practices and market conditions applicable to program and technical requirements sufficient to evaluate bids, contractor responsibility and contractor performance
• Basic skills in formulating sourcing strategies that accomplish performance and savings goals, anticipate potential threats or opportunities and are consistent with company goals and policies
• Basic skills in negotiating contracts for goods and services Intermediate computer skills using Microsoft applications (Word, Excel, PowerPoint) and enterprise resource- planning systems and record systems (e.g., PeopleSoft, SharePoint, eRecords)

Physical and Cognitive Demands Cognitive Level Intermediate:

• Consistent use of relevant principles to solve practical problems and to deal with a variety of concrete variables in situations where only limited standardization exists.

• Ability to adhere to set response times, deadlines and time-sensitive tasks
• Ability to follow accuracy standards
• Ability to follow through on decision-making tasks
• Ability to interact effectively and collaboratively within a team environment
• Ability to communicate and problem solve when under stress
• Ability to respond and adapt to frequent change
• Ability to accept and demonstrate self-awareness when provided constructive feedback
• Ability to discern feedback and acknowledge ownership of areas of improvement
• Ability to avoid future mistakes by applying reasonable skills to new but similar work situations or tasks
• Ability to successfully collaborate with peers, managers and others within the organization Demonstrates sound memory
• Ability to process new information to be applied consistently to work tasks

Schedule/Attendance

• Ability to adhere to pre-established schedule, including start/stop time and break/lunch schedule
• Ability to work long hours
• Ability to work a variable schedule
• Ability to report to work and perform work during periods of severe inclement weather
• Ability to consistently meet attendance standards for regular, reliable, predictable, full-time attendance
• Ability to work shift schedule
• Ability to work on-call schedule

Physical Capabilities

• Driving/travel/commute:
  • Daily within service territory - Occasionally (one to two times a month or less)
  • Overnight inside/outside the service territory - Occasionally (one to two times a month or less)
• Computer use (use computer regularly for entire work shift)
• Lifting/pushing/pulling: Up to 50 lbs.
• Carrying: Up to 10 lbs.
• Unstable surfaces requiring balance (i.e., moving equipment, boats) (check all that apply):
  • Elevated areas (i.e., catwalks, roofs and high buildings)
  • Walking distances and surfaces (long distances and over rough, uneven or rocky surfaces)
  • Stairs (over 10 steps)
  • Ladders (over 10 rungs)

Environment - Indoor/Outdoor (check all that apply):

• Office
• Plant
• Field

PGE supports hybrid flexible work arrangements; and will have a combination of in-the-office and working offsite. This individual must be based within 75 miles of the work location and will be required to work in-the-office at least once a week. However, these arrangements may change due to business needs or changes in responsibility.
#LI-SB1 #LI-Hybrid
Compensation Range:
$60,975.00 - $101,625.00
In addition, this position is eligible for a performance-based incentive bonus. Actual total compensation is commensurate with experience, skills, and education
PGE believes in rewarding dedicated performance. We provide a total rewards package that is designed to reward your contributions to the company, and, at the same time, support your well-being and professional development, both now and into the future. To find out more, click here.
Join us today and power your potential!
Assisting with storms or other Company emergencies is a part of all positions at Portland General Electric.
PGE is committed to diversity and inclusion in the workplace and is an equal opportunity employer. PGE will not discriminate against any employee or applicant for employment based on race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, protected veteran status, or other characteristics protected by law.
PGE does not discriminate on the basis of disability. We recognize individuals have a variety of abilities to offer and we believe there is much to value and celebrate by incorporating different abilities into the work we do. One very important way we live this out is in our application and interview process. We work hard to support individuals who may need an accommodation to fully participate in these processes. If you feel you may need an accommodation, or would like to request one, please notify the Talent Acquisition Specialist (Recruiter) associated with the job posting. You may also make this request by contacting talentacquisition@pgn.com or by calling 503-464-7250. The Recruiter will provide information and next steps for the accommodation process. Our Diversity, Equity & Inclusion (DEI) team is also available for support. You can contact them at dei@pgn.com.
To be considered for this position, please complete the following employment application by the posting close date. Posting closes at midnight (Pacific Time) on the closing date below. If no date is listed, job is open until filled.
March 22, 2024