Associate Gifts Administrator

Department:

Finance & Operations

Reports to:

Manager, Gifts & Grants Administration

Classification:

Full-time/Annual, Salary/Exempt

Hiring pay range:

Full grade range:

$73,000 to $78,000

Grade 30: $54,471 to $84,429

Benefits:

100% Paid by employer: medical, dental, vision, life, AD&D, LTD. 403(b) retirement matched at 5% with 100% immediate vesting. PTO: 3 weeks’ vacation, 2 weeks sick, 4 wellness days, 15 holidays, $1,200 annual remote work benefit, $750 annual wellness benefit, $1,200 annual transit benefit; optional Flex plan and dependent coverage.

Work location:

Flexible; can be hybrid remote/in-person or fully in-person. Office located downtown Seattle; must live in WA state and comply with COVID-19 vax policy.

Visit us online:

www.seattlefoundation.org

Who We Are:

“The heart and science of philanthropy” is the intersection of philanthropic passion and data-driven solutions to create lasting change. As the community’s foundation, Seattle Foundation’s mission is to ignite powerful and rewarding philanthropy to make Greater Seattle a stronger, more vibrant community for all.

Position Overview:

The Associate Gifts Administrator is responsible for all aspects of gifts management and related accounting reporting. This position is a donor-facing role and works closely with the finance team and cross-departmentally.

Primary Responsibilities:

• Process all gifts, cash, securities, and other assets in a timely manner; including receipt, entry, and liquidation.
• Ensure philanthropist funds and gifts are in the appropriate investment pool.
• Manage timely processing of other income and cash reimbursement, and ensure the correct funds and accounts are credited.
• Produce weekly and quarterly gift reports.
• Establish new fund accounts.
• Support the annual audit process for gifts and prepare appropriate schedules.
• Implement and manage efficient and effective procedures for gifts processing.

Minimum Qualifications:

• Bachelor’s degree in accounting or equivalent experience
• Two years of experience in accounting; fund accounting is preferred
• Knowledge of accepted accounting and auditing practices and principles
• Comfort with various accounting software technologies, especially Excel/MS Office products
• Goal-oriented and pro-active with ability to work independently and approach challenges with a high degree of adaptability and creativity
• Detailed-oriented with ability to analyze, review and verify accuracy of data; ability to notice and research outliers
• Effective communication and presentation skills, with the ability to present complex ideas, financials, and processes clearly and in an engaging and audience-relevant manner
• Problem-solver with an ability to identify bottlenecks and areas of improvement along with an ability to propose solutions while maintaining a robust internal control environment
• Ability to prepare clear and accurate reports for information, auditing and leadership use
• Good interpersonal skills and willingness to effectively collaborate with colleagues
• Ability to engage and influence a wide range of stakeholders
• Possess personal and professional integrity with ability to work with and manage confidential information
• Willingness and ability to occasionally work outside of core business hours

Commitment to Diversity, Equity and Inclusion:

Seattle Foundation envisions a thriving region of shared prosperity, belonging, and justice, where all individuals and communities have equitable access and outcomes, regardless of race, place, or identity. We are committed to advancing racial equity using an intersectional lens, and integrate our diversity, equity, and inclusion efforts into all that we do. We hold ourselves accountable to uphold our organizational values, and strive to do better every day.

Physical Demands and Working Conditions:

The work is performed remote, in an office setting, or a hybrid combination. All positions require the capability of working at a PC for extended periods. Team efforts with event support may require periods of physical activity involving standing, walking, and moderate lifting. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary functions of the role.

Safety and Health Requirements:

Seattle Foundation places the health and safety of its employees and the communities we serve as our highest priority. To support this priority, we require that all employees be fully vaccinated against COVID-19. Waivers are available for accepted medical and religious exemptions.