Assistant To Vp, Associate Publisher, Hachette Audio

Hachette Audio seeks an Assistant to support its VP, Associate Publisher as well as the operations, production and marketing teams in support of our audiobook publishing program. Our small, dynamic department produces and sells over 700 titles a year, across all popular genres and with award-winning and bestselling authors. This position will afford a great view across various functions of different publishing operations, as the department encompasses Production, Marketing, Sales, Managing Editorial, and Publicity roles. Ideal candidates will be extremely detail oriented and able to balance multiple projects with varying due dates and recurrence at once.

This position will be based in our NY office on a two day a week hybrid schedule.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist VP, Associate Publisher with sales history, data entry and production analysis for seasonal budgets
• Schedule departmental meetings
• Procure art for 3rd party vendors
• Process and track production and marketing invoices
• Serve as primary contact for general internal and external department inquiries as well as Customer Service requests
• Analyze weekly metadata updates for consistency and accuracy
• Review and update distribution client data
• Assist VP, Associate Publisher with research, data entry and communications with primary imprints and print sales team for seasonal Large Print titles
• Maintain weekly audio studio schedule and communicate studio information to print imprints
• Serve as back-up for Audio & Data Assistant and Operations Manager
• Support digital sales team in content integrity, account inquiries, and backlist data maintenance
• Create secure data links for licensed masters
• Create and distribute contractual author and narrator copies
• Prepare reports for sales and publicity

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• Relevant work and/or internship experience in trade publishing or adjacent industries; any audiobook experience a plus
• Prior office and/or administrative experience
• Strong Outlook, Excel and MS Word skills
• Effective organizational, communication and interpersonal skills
• Proven ability to work well under pressure with tight deadlines

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The compensation range for this position is $47,500. Salary can vary based on a number of factors including skills, experience, and location - talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.

The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 2 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.