Address
Form of workAgency: Department on Aging
Closing Date/Time: 12/19/2023
Salary: $5, 633 - $8,140 Monthly
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: Confidential Exclusion 028
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILEDResume/Curriculum Vitae (CV)to theMY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
Position Overview
The Office of General Counsel provides legal support to numerous programs to assist senior Illinoisans and disabled adults stay in their homes rather than going into a nursing facility. We provide legal advice and counsel to all levels of IDoA staff regarding legislation, rulemaking, programmatic/operational issues and various processes (including procurement, grants, agreements, contracts and appeals). We are looking for a responsible confidential Assistant to support our work. We strive for a positive work/life balance, which could include hybrid work schedules, and opportunities for professional development.
Job Responsibilities
1. Performs as a confidential assistant to the General Counsel.
2. Responds to Subpoenas and Authorizations for Release of Information inquiries, preliminary discovery, appeals, and hearings.
3. Performs independent activities to assist in the meeting of timeframes related to the activities of the Office of the General Counsel, including Departmental rulemaking, Civil Rights Complaints, Freedom of Information Act requests, appeals, and contract actions.
4. Confers with and acts as liaison with other government office representatives, businesses, and the public.
5. Handles all administrative functions of the Office of the General Counsel, including the receipt, screening, and routing of mail and email, requests for information, meetings, etc.
6. Performs other duties, as required, or assigned, which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
1. Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
2. Requires two years of professional experience in a public or private organization.
Preferred Qualifications
1. Prefers three years of experience demonstrating appropriate handling of confidential information.
2. Prefers two years of experience demonstrating advanced knowledge of the Microsoft Office Suite of products.
3. Prefers one year of experience demonstrating working knowledge of redacting documents using Adobe Professional.
4. Prefers one year of experience demonstrating working knowledge of remote collaboration software such as Webex.
Conditions of Employment
Work Hours: Mon-Fri 8:30am-5:00pm
Work Location: One Natural Resources Way, Springfield, IL 62702-1813
Agency Contact: Nick Gilmore
aging.hr.assist@illinois.gov
217-900-0013
Job Function: Legal, Audit & Compliance; Office & Administrative Support; Social Services
Respect yesterday, support today, and plan for tomorrow's Illinois seniors. Employment at the Illinois
Department on Aging promotes quality and culturally appropriate programs and partnerships that
encourage independence, dignity, and quality of life.
NON DISCRIMINATION POLICY
Equal employment opportunity is the policy of the Illinois Department on AGing. All employees hired and promoted have been and will continue to be selected from all candidates on the basis of qualifications necessary to perform the job well. The Department on Aging does not discriminate against any person, employee, or job applicant on the basis of race, color, religion, sex, age, sexual orientations, national origin, disability, marital status, or status as a disabled veteran of the Vietnam era, in accordance with applicable laws. This policy applies to all recruiting, hiring promotions, layoffs, compensation, benefits, terminations and all other terms and conditions of employment.
Closing Date/Time: 12/19/2023
Salary: $5, 633 - $8,140 Monthly
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: Confidential Exclusion 028
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILEDResume/Curriculum Vitae (CV)to theMY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
Position Overview
The Office of General Counsel provides legal support to numerous programs to assist senior Illinoisans and disabled adults stay in their homes rather than going into a nursing facility. We provide legal advice and counsel to all levels of IDoA staff regarding legislation, rulemaking, programmatic/operational issues and various processes (including procurement, grants, agreements, contracts and appeals). We are looking for a responsible confidential Assistant to support our work. We strive for a positive work/life balance, which could include hybrid work schedules, and opportunities for professional development.
Job Responsibilities
1. Performs as a confidential assistant to the General Counsel.
2. Responds to Subpoenas and Authorizations for Release of Information inquiries, preliminary discovery, appeals, and hearings.
3. Performs independent activities to assist in the meeting of timeframes related to the activities of the Office of the General Counsel, including Departmental rulemaking, Civil Rights Complaints, Freedom of Information Act requests, appeals, and contract actions.
4. Confers with and acts as liaison with other government office representatives, businesses, and the public.
5. Handles all administrative functions of the Office of the General Counsel, including the receipt, screening, and routing of mail and email, requests for information, meetings, etc.
6. Performs other duties, as required, or assigned, which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
1. Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
2. Requires two years of professional experience in a public or private organization.
Preferred Qualifications
1. Prefers three years of experience demonstrating appropriate handling of confidential information.
2. Prefers two years of experience demonstrating advanced knowledge of the Microsoft Office Suite of products.
3. Prefers one year of experience demonstrating working knowledge of redacting documents using Adobe Professional.
4. Prefers one year of experience demonstrating working knowledge of remote collaboration software such as Webex.
Conditions of Employment
- Requires ability to pass a criminal background check.
- Requires monthly local travel and minimal travel statewide
Work Hours: Mon-Fri 8:30am-5:00pm
Work Location: One Natural Resources Way, Springfield, IL 62702-1813
Agency Contact: Nick Gilmore
aging.hr.assist@illinois.gov
217-900-0013
Job Function: Legal, Audit & Compliance; Office & Administrative Support; Social Services
Respect yesterday, support today, and plan for tomorrow's Illinois seniors. Employment at the Illinois
Department on Aging promotes quality and culturally appropriate programs and partnerships that
encourage independence, dignity, and quality of life.
NON DISCRIMINATION POLICY
Equal employment opportunity is the policy of the Illinois Department on AGing. All employees hired and promoted have been and will continue to be selected from all candidates on the basis of qualifications necessary to perform the job well. The Department on Aging does not discriminate against any person, employee, or job applicant on the basis of race, color, religion, sex, age, sexual orientations, national origin, disability, marital status, or status as a disabled veteran of the Vietnam era, in accordance with applicable laws. This policy applies to all recruiting, hiring promotions, layoffs, compensation, benefits, terminations and all other terms and conditions of employment.
