Assistant Program Director - Bfnb

JOB CLASSIFICATION: Exempt Full Time

PROGRAM: Born Free New Beginnings

REPORTS TO: Born Free Program DirectorCreated: 10/20/2023

Assist Program Director with the oversight of all programmatic and administrative aspects of the Born Free/New Beginnings Program. Additionally, the Assistant Program Director is expected to stay abreast of the developments in the field of substance abuse, especially as it relates to pregnancy and parenting. Community outreach and fostering the program’s relationships with other agencies, particularly the Mississippi Department of Mental Health and the Mississippi Department of Child Protective Services, are essential duties as well. Clinical activities of program staff to ensure all services are delivered in keeping with best practices, agency policies and requirements of all funding and accreditation bodies.

1. Assist Program Director with overseeing all therapeutic activities of program, ensuring consumers receive all individual and group therapy, educational classes, as well as medical appointments and supportive services to assist with treatment and recovery. Oversee the admission process ensuring all aspects are met to standards.

2. Conducting weekly individual meetings with supervisees. This includes weekly review of charts to ensure that all paperwork is accurate, fidelity of EBPs, and consultation regarding additional services needed for consumers as well as aftercare services needed.

3. Conduct ongoing staffing’s with all employees to review upcoming calendar dates, information from administration, staffing of cases, and any other pertinent information. Serves as a member of the treatment team.

4. Ensuring the program’s compliance with best practices in co-occurring disorders and all relevant standards, including, but not limited to, standards set by the Council on Accreditation and the Department of Mental Health.

5. Preparing and submitting all required reports at the request of the Program Director in a timely manner. This includes, but not limited to, monthly reports, quarterly reports, annual report, annual evaluations, etc.

6. Assist Program Director with the accurate and timely submission of Department of Mental Health billing.

7. Assist Program Director with review of expenses to ensure appropriate monitoring of BFNB budgets.

8. Monitor staff time via Paycom and leave time to ensure accuracy.

9. Assist with completion of on-call schedule. Provide back up on call to 24/7 crisis phone.

10. Attend required Catholic Charities in-services and leadership meetings.

11. Maintaining sufficient computer skills to support the documentation and administrative tasks of the position.

12. Representing the program positively to other agencies and the community through formal and informal outreach efforts.

13. Maintaining confidentiality of records and all treatment issues.

14. All other duties as assigned by the BFNB Program Director.

A minimum of a master’s degree in social work or counseling, as well as a license as a social worker or counselor. LCSW or LPC strongly preferred.

At least five years’ experience with substance abuse or mental health. One year supervisory experience desirable.

1. Ability to model state of the art clinical skills, system of care principles and co-occurring disorders.

2. Ability to relate compassionately, non-judgmentally and professionally to a wide variety of people.

3. Excellent time management, organizational, prioritization and delegation skills.

4. Ability to support and motivate supervisees without compromising the goals and mission of the program.

5. Excellent written and verbal communication skills, especially those skills necessary to provide clear and consistent feedback to employees.

6. Demonstrated ability to form alliances with families and providers from other agencies.

7. Good public relations skills.

8. Timeliness with paperwork.

9. Ability to follow directions but also make sound independent decisions.

1. LMSW, LCSW, or LPC with valid licensure in Mississippi.

2. Valid Mississippi Driver’s license and driving record that will not incur increased insurance rates.

● Refer to and complies with the CCI Policy and Procedural Manuals in every part of their job.

● Attend individual supervision, staff meetings, staff trainings and other meetings required.

● Enter all client activity/services daily into the agency client database, if applicable.

● Maintain all required documents in a current and orderly manner.

● Submit all reports accurately and in a timely manner per due dates.

● Adhere to all confidentiality policies, maintaining a high-level standard of confidentiality.

● Maintain a valid driver's license, proof of required automobile insurance, and Child Protection requirements per policy.

● Represent the agency at events/functions as assigned.

● Always alert to the physical/mental condition of clients/children and report any suspicious situations to the person in authority.

● Must work within standards of the agency mission, philosophy, and policies/procedures.

● Reflects Catholic Charities’ commitment to treating all people with dignity and respect.

● Performs other duties assigned and deemed necessary for the effective and efficient operation of the agency.

● Must be able to read, write, and speak English.

● Must be physically and emotionally capable of performing all functions of the job.