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SalaryClass Definition
GENERAL DEFINITION OF CLASS: Within the Department of Administration (DOA) Division of Purchases, to assist in the preparation and maintenance of routine procurement and contracting activities within both a paper-based and a digital eProcurement system and under the guidance and supervision of more experienced staff; and to do related work as required.
SUPERVISION RECEIVED: Works under the guidance of a Buyer of higher rank from whom general and specific assignments and instructions are received; work is reviewed for format, content, conformance to rules, regulations and policy, soundness of judgement and correct interpretation.
SUPERVISION EXERCISED: None.
Illustrative Examples of Work Performed
To assist in developing and administering Public Invitations for Bid and other competitive solicitations in a predominantly digital environment.
To advise and instruct vendors with respect to procurement policies, registration activities and procedures.
To assist user agencies in obtaining goods and services in the most cost-effective manner possible by offering and responding to requests for technical and other assistance from user agency personnel in a professional and timely manner.
and contract documents.
To prepare and/or type reports and correspondence.
To do related work as required.
Required Qualifications for Appointment
KNOWLEDGE, SKILLS & CAPACITIES: A basic knowledge of the principles, practices, and procedures involved in the procurement of supplies, equipment, and services; a familiarity with the principles and methods used in the establishment of standards and standard specifications for a wide variety of materials, supplies and equipment used by the various state departments and agencies; the ability to assist in the preparation of such standards and standard specifications; knowledge of office systems and procedures; oral and written communication skills; and related capacities and abilities.
EDUCATION AND EXPERIENCE:
Education: Possession of a high School diploma or GED; and
Experience: A minimum of four (4) years of employment in a public or private organization's business office involving the purchase and/or procurement of goods and/or services.
Or, possession of an associate degree from a college of recognized standing in business administration or a closely related field and a minimum of two (2) years of employment in a public or private organization's business office involving the purchase and/or procurement of goods and/or services.
Or, possession of a bachelor's degree from a college of recognized standing in business administration or a closely related field.
Supplemental Information
This position will be responsible for preparing, facilitating, and providing responses to Access to Public Records Act (APRA) requests within the Division of Purchases, and provide support as needed to assist Procurement Specialists and Division leadership on additional projects as assigned. The successful candidate must demonstrate basic familiarity with the State of Rhode Island procurement business processes and regulations/General Conditions of Purchase, combined with the talent to unite that knowledge with competent advice and guidance for excellent customer service.
Successful candidate should maintain confidentiality, be well-organized, effectively manage and prioritize delegated tasks, meet deadlines, and adapt quickly to shifting priorities. Provide targeted guidance to State agencies and others navigation and search assistance to agencies and vendors for Division of Purchases website, including but not limited to Contract Board of Master Price Agreements and Bid Board of Solicitation Opportunities. Complete special assignments, cross-training, and cross-coverage with other Assistant Procurement Specialists within the Division. Participate in both internal training sessions and opportunities from national procurement associations and cooperative organizations. Expected to work well in a collaborative team environment, with client agencies, and independently. Other related duties if/as needed within the Division.
Successful candidate must possess demonstrated proficiency with Information Technology and Information Technology Services including Microsoft/Adobe products, RIFANS, and eProcurement system. The candidate should be adaptable to an upcoming change of the State’s financial system as a new program is implemented Statewide and/or other programs and platforms as applicable.
