Assistant Director Of Admissions

Salary: $45,000.00 - $56,000.00 Annually
Location : HPU Downtown Campus; Honolulu, HI
Job Type: Staff - Regular Full Time Exempt
Job Number: 02238
Department: EAD, Admission-Hawaii
Opening Date: 01/29/2024
Closing Date: Continuous
Hawai'i Pacific University is designated as an Alaskan Native and Native Hawaiian (ANNH) Serving Institution by the US Department of Education. As such, we strive for accurate displays of the Hawaiian language in all our institutional materials. This includes the appropriate use of diacritical marks such as the 'okina and kahako. Unfortunately, at times external vendors and other third-party technology integrations do not support the use of these characters. Mahalo for your understanding.
Description
Job Summary:
Reporting to the Director of Admissions, the Assistant Director of Admissions manages the recruitment process from inquiry to enrollment for prospective students from an assigned geographic territory to achieve or exceed established recruitment goals. This position manages admissions file review for assigned territory, maintains relationships with community partners, organizes enrollment related events, and participates in the day-to-day operation of the admissions office, as well as the development and implementation of a student recruitment strategy.
Qualifications:
Minimum Qualifications:

• Minimum of two years of work experience in student recruitment, university admissions, public relations, or related experience
• Minimum of one year of staff/employee management experience
• Bachelor's Degree
• Able to travel as necessary that may frequently require being away from home for extended periods ranging from several days to two weeks at a time
• Experience working with teams, and professional presentation and public speaking skills

Desired Qualifications:

• Master's degree
• Experience in recruitment, event planning, marketing, web and social media
• Experience in Ellucian Banner and/or CRM/Target-X
• Experience in higher education administration in the private sector
• Demonstrated computer proficiency, including Microsoft Office Suite
• Excellent verbal and written communication skills

Other Qualifications:

• Report to work obligations to support the department and may require work during HPU's winter break, if necessary
• Must meet training and background check qualifications and comply with the Protection of Minors policy
• Must have reliable transportation to all HPU worksites and other locations as required by the position
• This position may also require driving responsibility for an HPU vehicle
• Due to driving responsibilities, you must meet training and background check qualifications and comply with HPU's Vehicle Driving policy
• Successful candidate will be able to work in an environment that utilize excellent time and stress management skills.
• Must be flexible, willing to work evenings and weekends, able to multi-task, and enjoy speaking in public and to large groups.

Key Responsibilities/Essential Job Functions:
1. Recruitment (55%)

• Develop and implement recruitment strategies, marketing and projects for assigned territory market.
• Evaluate and analyze markets, including doing research of educational system, funding opportunities, marketing/advertising channels, to determine target markets and effective recruitment strategies using statistical data and budgetary consideration to enroll students that support the university mission.
• Actively Market HPU's educational products and services to students/parents, agents, colleges/universities and professional/educational organizations.
• Plan, cultivate and maintain contact and good working relationships with prospective students, parents, agents, and key staff at educational institutions and other relevant organizations, such as high schools, junior/community colleges, recruitment agencies, global organizations, and universities in the assigned region, with on-site visits, personal contacts, correspondence, social media, etc.
• Oversee full function of recruitment to admit process including: attending and planning recruitment events, locate and interview prospective applicants, collect, review and analyze documentation to make admit decisions.
• Provide feedback, analysis to management regarding challenges and opportunities for recruiting domestic students
• Manage and coordinate internal/external communication and recruitment events such as receptions, presentations, webinars, webcasts, fairs, chats, newsletters, and representation at on- and off-campus events.
• In collaboration with others in Enrollment Management, develop and monitor content and messaging for the admissions social media campaign; including but not limited to Facebook, Twitter, Instagram, YouTube, Uchat and other interactive media.
• Travel as required to represent HPU and recruit prospective students at high schools, college fairs, receptions, information sessions, and community events.

2. Admissions Process (40%)

• Determine eligibility for acceptance into the University based on information provided in each students file.
• Counsel prospective students and families about admission, financial aid, scholarships, registration, academic programs and student life at the University.
• Manage the collection and processing of application files for assigned territory.
• Develop and implement timely and efficient written and electronic correspondence with applicant pool.
• Meet expectations of phoning, email, and social media campaigns to prospective students and parents.
• Responsible for interpreting financial aid offers to provide prospective students with accurate information and counseling concerning financial need.
• Responsible for assisting with transfer credit evaluation.
• "Counselor of the Day" - Participate in the rotation to assist with walk-in visitors and phone calls from prospective students and families.
• Develop and recommend the formulation of departmental goals and objectives to ensure teamwork, productivity and professional growth and development in the department.
• Responsible for preparing, maintaining and updating assigned sections of the Admission Office manual in keeping with the mission of the University.
• Responsible for monitoring reports of assigned territory.

3. Other (5%)

• Actively participates as an effective member of team by completing assigned duties, accepting additional assignments or reassignments.

Hawai'i Pacific University is an Equal Opportunity Employer committed to fostering a diverse, equitable environment in which faculty and staff can excel irrespective of race, color, national origin, sex, disability, age, genetic information, sexual orientation, gender identity/expression, marital status, or any other protected class covered by state and federal law. Hawai'i Pacific University encourages applications from veterans and individuals with disabilities. A pre-employment background investigation is performed on candidates selected for employment.
We seek talented and energetic people who thrive on challenge and innovation in supporting the mission and values of our university. HPU offers competitive compensation and a comprehensive benefits package.
01
Do you have a minimum of two years of work experience in student recruitment, university admissions, public relations, or related experience?

• Yes
• No

02
Do you have minimum of one year of staff/employee management experience?

• Yes
• No

03
Do you hold a bachelor's Degree?

• Yes
• No

Required Question