Assistant Court Rep 1

Summary

Responsible for assisting the public as a Deputy Court Clerk for the City of Denton.

Essential Functions and Other Important Duties

Essential Functions:

• Informs the public of options to resolve and dispose of Class C misdemeanors, accepts pleas and processes payments from the public for various types of citations including traffic, parking, city ordinance and state law violations filed in the City of Denton Municipal Court
• Provides assistance with telephone inquiries to assist defendants in the resolution of cases
• Processes defendant requests and payments sent by mail, email, online (ODR) or in person.
• Process and handles information and monies by entering and updating case records, processing incoming and outgoing mail, posting transactions, verifying payments, balancing cash drawers, and reconciling and preparing bank deposits
• Affirms and files affidavits submitted for driver’s safety, deferred dispositions and other documents filed by defendants or their attorneys
• Performs various clerical duties, utilizing standard office equipment to include: filing, scanning, photocopying, preparing case files scheduling court dates, and other word processing
• Receives defendant information, verifies personal contact information on defendants needing extensions for payments
• Monitors the intercom and utilizes court system to check in defendants into the office
• Cross trains and rotates duties with other Assistant Court Representatives

• Maintains regular and punctual on-site attendance

• Performs other duties as assigned

Job Requirements

Minimum Qualifications / Acceptable Equivalency:

• High school diploma or GED equivalent
• Two years’ experience in a Municipal Court environment

• Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job

• Ability to get along with customers and co-workers
• Ability to effectively communicate with irate and/or emotional customers

• Bilingual in Spanish and English
• Level 1 certification through TMCEC
• Fast and accurate data entry skills
• Excellent verbal and interpersonal skills
• Prior experience with imaging system
• Knowledge and experience in the Incode Court software
• Two years’ experience in customer service working directly with the public
• Two years’ experience in cashiering

• Must pass a drug test, criminal history background check, and social security number verification check
• Must be able to work from 8:00 a.m. until 5:00 p.m. Monday thru Friday
• Must be able to obtain a level 1 Court Clerk Certification within two years of employment

Environmental Factors and Conditions/Physical Requirements

Physical Requirements:
Overall Strength Demands: The italicized word describes the overall strength demand of the functions performed by the incumbent during a typical workday.

• Sedentary – lifting no more than 10 pounds
• Light – lifting no more than 20 pounds; carry up to 10 pounds
• Medium – lifting no more than 50 pounds, carry up to 25 pounds
• Heavy – lifting no more than 100 pounds, carry up to 50 pounds
• Very Heavy – lifting more than 100 pounds, carry more than 50 pounds

• Standing: I
• Sitting: E
• Walking: A
• Lifting: I
• Carrying: I
• Pushing/Pulling: A
• Overhead Work: M
• Fine Dexterity: E
• Kneeling: M
• Crouching: M
• Crawling: A
• Bending: I
• Twisting: I
• Climbing: I
• Balancing: I
• Vision: E
• Hearing: E
• Talking: E
• Video Display: E
• Other: