Assistant Coordinating Manager

NYC Health + Hospitals/Bellevue is America’s oldest public hospital, established in 1736. Affiliated with the NYU School of Medicine, the 844-bed hospital is a major referral center for highly complex cases, with its 6,000 employees including highly skilled, interdisciplinary clinical staff. It sees more than 110,000 emergency room visits and 500,000 outpatient visits annually. Bellevue is an academic medical institution of international renown. We have served as an incubator for major innovations in public health, medical science, and medical education. Bellevue is a Level I Trauma Center delivering around-the-clock care in adult, pediatric, psychiatric and pediatric psychiatric emergencies as well as in the nationally-designated categories of cardiology, neurology, toxicology, and neonatology. In addition to providing comprehensive inpatient and outpatient state-of-the-art care Bellevue is a city-wide medical specialty referral source. Bellevue’s clinical centers of excellence include: Emergency Medicine and Trauma Care; Cardiovascular Services; Designated Regional Perinatal Center and Neonatal Intensive Care Unit (ICU); Comprehensive Children’s Psychiatric Emergency Program; and Cancer Services.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

The Department of Social Work is seeking an enthusiastic, dynamic individual to join the administrative team in the main office. The Assistant Coordinating Manager may supervise and/or perform the full range of secretarial, administrative functions for the Social Work Department senior administrative staff. The ideal candidate will exhibit good verbal and written communication skills and will work weekdays 9am-5pm.

Examples of typical tasks will include:

• Performing the day to day functions of the hospital wide clothing program including ordering and delivering clothing, answering calls, entering logs, and tracking expenses with an eye on budgetary concerns in a city funded hospital.
• Providing reception activities for department such as answering calls, filing, scanning.
• Maintaining HR files of all employees including ensuring compliance with performance evaluations and required learning
• As assigned, facilitating all aspects of Supply Chain for purchasing of supplies, equipment, clothing, cell phones and other departmental or hospital needs (from purchasing to receiving to distribution, tracking etc) and perform these functions along with the relevant departments (communications, receiving, purchasing, budget/finance etc)
• Demonstrates knowledge of HR process in relation to position backfill to hire including tracking, coordinating/ communicating with appropriate parties, submission of necessary documentation etc, as well as Social Work HR file requirements, should coverage be needed for this aspect of departmental work
• Other tasks that may be assigned

Qualification Requirements:

1. A Baccalaureate Degree from an accredited college or university in Business Administration, Community Health, Psychology or related discipline with one year of full-time experience in a supervisory or administrative capacity in business management systems, general administration, health care and medical/patient systems administration; or,

2. A satisfactory combination of education, training and experience.

If you wish to apply for this position, please apply online by clicking the "Apply Now" button.

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs