Assistant Business Manager

All job functions are to be executed through the lens of high quality customer service. Customers are defined as both internal and external clients. Examples demonstrative of high quality service may include, but are not limited to, the following:

· prompt responsiveness to inquiries
· professional and courteous verbal and nonverbal communication
· proactive problem solving

• Ensure the proper recording of all financial transactions for all funds in accordance with PDE Manual of Accounting and related financial procedures of Pennsylvania School Districts, GAAP and GASB guidelines.
• Complete the monthly close and reconciliations of accounts, including the preparation of monthly financial reports for the School Board of Directors.
• Assist the Business Manager in the preparation of the annual district budget and the annual financial report.
• Carry out supervisory responsibilities for the Business Office, at the direction of the Business Manager.
• Prepare materials for and assist with all district audits in the examination of the district’s records (local, single audit, state audit).
• Assist in cash management and transfers of funds.
• Maintain all expenditure reporting for grants and federal programs to ensure compliance with all state and federal reporting requirements.
• Recommend internal control procedures.
• Prepare and file all required quarterly or annual reports for local, state, and federal authorities including but not limited to payroll taxes, W-2’s, 1099’s.
• Assist in developing and recommending procurement policies and procedures to govern the purchase of materials, supplies, equipment and to develop specifications and the monitoring of the entire bid and quotation process.
• Oversee financial processes and accounting for Payroll, Accounts Receivable, Accounts Payable, Student Activities, Food Service and Athletic Funds.
• Maintain fixed asset records.
• Prepare budget transfer journal entries.
• Supervise Stockroom/Inventory Clerk.
• Manage upgrades to accounts in accordance with PDE Chart of Accounts.
• System Administrator for accounting system and Cognos reporting (eFinance).
• Perform all other duties as assigned by the Business Manager.

KNOWLEDGE & SKILL REQUIREMENTS:

Education:
Bachelor Degree in Business Management or Accounting preferred or an equivalent combination of training and experience

Certification:
None

Experience:
Three years of experience in accounting, purchasing and inventory. At least one year of supervisory experience preferred. Must be familiar with GAAP, GASB and public school codes for purchasing and inventory

Skills:
Skill in developing detailed documentation in communicating financial information and results; ability to apply appropriate commercial law knowledge in the review of contractual agreements; communication skills in relaying financial information to federal, state, and local agencies with tact and diplomacy; ability to comprehend and apply microcomputer languages and software packages to complex tasks; ability to provide guidance to accounts payable and payroll staff and departments and schools in school finance guidelines, policies, and procedures

SUPERVISION OF PERSONNEL:
Stockroom/Truck Driver

PHYSICAL/MENTAL/ENVIRONMENT

Physical Demands:
Activities:
Sit: 80%
Walk/stand: 20%
Climbing, bending, squatting, and twisting - occasionally
Repetitive movements of both hands
Grasping, reaching, handling, gripping
Pushing and pulling up to 20 lbs.
Stooping, crouching, kneeling

Lifting:
Up to 20 lbs.

Vision:
Close concentration

Mental Demands:
Interpret, analyze, organize, prioritize, evaluate, and problem solve

Environment:
Normal office environment. Some local, regional or statewide travel required.

Job Types: Full-time, Contract

Pay: $81,000.00 - $111,750.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person